At a Glance
- Tasks: Coordinate and deliver spectacular drone light shows across the UK and internationally.
- Company: Join Lumina Drones, a leading company in innovative aerial experiences.
- Benefits: Flexible part-time hours, hybrid work, and travel opportunities.
- Other info: Dynamic role with opportunities to work on high-profile events and festivals.
- Why this job: Be at the heart of exciting events and create unforgettable experiences for audiences.
- Qualifications: Experience in event planning and strong organisational skills required.
The predicted salary is between 15000 - 20000 £ per year.
Lumina Drones is one of the UK's leading drone light show companies, creating spectacular aerial experiences for public events, brand activations, festivals, and private clients. Combining cutting-edge drone technology with creative storytelling, we deliver unforgettable experiences for audiences across the UK and internationally.
This is a part-time, hybrid role based in London, combining remote planning and administration with regular travel to venues and event sites across the UK and occasionally internationally. The Event Coordinator will play a key role in supporting the successful planning and delivery of Lumina's drone light shows. You will work closely with venues, suppliers, production partners, entertainment providers, and the internal operations team to ensure every event is delivered safely, efficiently, and to the highest standard.
The role requires someone who is highly organised, comfortable managing multiple projects simultaneously, and willing to work flexible hours, including evenings and weekends, as required by the event schedule.
Key Responsibilities- Liaise with venues regarding event planning, logistics, operational requirements, and site access.
- Coordinate suppliers, contractors, and production companies supporting Lumina events.
- Source, book, and manage entertainment acts and event attractions that accompany our drone light shows.
- Assist with event logistics, including accommodation, transport, equipment movements, and crew scheduling.
- Maintain event timelines, planning trackers, and operational schedules.
- Support the preparation of event documentation and operational plans.
- Coordinate communications between clients, venues, suppliers, and internal teams.
- Attend events across the UK and internationally to support on-site delivery and ensure operations run smoothly.
- Assist with event setup, stakeholder management, VIP hosting, and supplier coordination on event days.
- Support post-event reporting, supplier reconciliation, and client follow-up.
- Previous experience in event planning, event operations, venue management, live events, festivals, exhibitions, or entertainment production.
- Excellent organisational skills and attention to detail.
- Strong communication and relationship management skills.
- Ability to manage multiple projects and deadlines simultaneously.
- Confident working independently and taking ownership of tasks.
- Comfortable working in a fast-paced and dynamic environment.
- Proficient with Microsoft Office, Google Workspace, and project management tools.
- Full UK driving licence preferred.
- Willingness to travel nationally and internationally as required.
- Flexibility to work evenings and weekends around event schedules.
We are looking for someone who enjoys being at the centre of event operations and thrives on turning plans into reality. The ideal candidate will be a practical problem solver, confident communicator, and team player who is excited by the opportunity to help deliver innovative drone light shows to thousands of people across the UK and beyond. Experience within events, live entertainment, festivals, venue operations, or production environments is highly desirable.
Event Coordinator in Newport employer: Lumina Drones
At Lumina Drones, we pride ourselves on being a dynamic and innovative employer that fosters creativity and collaboration in the heart of London. Our flexible work culture, combined with opportunities for professional growth and the chance to be part of spectacular events, makes us an excellent choice for those looking to make a meaningful impact in the events industry. Join us to not only enhance your skills but also to contribute to unforgettable experiences that captivate audiences across the UK and internationally.
StudySmarter Expert Advice🤫
We think this is how you could land Event Coordinator in Newport
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, and workshops to connect with people in the event planning scene. You never know who might have a lead on your dream job at Lumina Drones!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, timelines, and any feedback from clients. This will help you stand out when you apply through our website.
✨Tip Number 3
Be proactive! Reach out to us directly via LinkedIn or email to express your interest in the Event Coordinator role. A personal touch can make all the difference in getting noticed.
✨Tip Number 4
Stay flexible and ready to adapt! The event world is fast-paced, so being open to different roles or tasks during the application process can show us you're the perfect fit for Lumina Drones.
We think you need these skills to ace Event Coordinator in Newport
Some tips for your application 🫡
Show Your Passion for Events:When you're writing your application, let your enthusiasm for event coordination shine through! We want to see that you’re genuinely excited about the role and the unique experiences we create at Lumina Drones.
Tailor Your Experience:Make sure to highlight any relevant experience you have in event planning or live entertainment. We love seeing how your background aligns with what we do, so don’t be shy about showcasing your skills!
Be Organised and Clear:Your application should reflect the excellent organisational skills we’re looking for. Keep it clear and concise, and make sure to proofread for any typos or errors. A well-structured application speaks volumes!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with Lumina Drones!
How to prepare for a job interview at Lumina Drones
✨Know Your Events
Before the interview, dive deep into Lumina Drones' past events and shows. Familiarise yourself with their style, themes, and any unique elements they incorporate. This will not only show your genuine interest but also help you discuss how your experience aligns with their vision.
✨Showcase Your Organisation Skills
As an Event Coordinator, organisation is key. Prepare examples of how you've successfully managed multiple projects or events simultaneously. Use specific instances to illustrate your ability to keep everything on track, from logistics to timelines.
✨Communicate Clearly
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. During the interview, be sure to demonstrate your ability to build relationships by discussing how you've effectively liaised with clients, suppliers, and teams in the past.
✨Be Ready for Flexibility
Since the role requires working evenings and weekends, be prepared to discuss your availability and willingness to adapt. Share experiences where you've successfully navigated changing schedules or unexpected challenges, showcasing your proactive approach to problem-solving.
