At a Glance
- Tasks: Coordinate epic drone light shows and manage logistics for unforgettable events.
- Company: Join Lumina Drones, a leading UK drone light show company.
- Benefits: Flexible hours, hybrid work, and the chance to travel for events.
- Other info: Exciting opportunities for growth in a dynamic event environment.
- Why this job: Be part of a creative team delivering spectacular aerial experiences.
- Qualifications: Strong organisational skills and ability to manage multiple projects.
The predicted salary is between 30000 - 40000 £ per year.
Lumina Drones is one of the UK's leading drone light show companies, creating spectacular aerial experiences for public events, brand activations, festivals, and private clients. Combining cutting-edge drone technology with creative storytelling, we deliver unforgettable experiences for audiences across the UK and internationally.
As our events portfolio continues to grow, we are looking for an organised, proactive, and enthusiastic Event Coordinator to support the planning and delivery of our shows.
This is a part-time, hybrid role based in London, combining remote planning and administration with regular travel to venues and event sites across the UK and occasionally internationally. The Event Coordinator will play a key role in supporting the successful planning and delivery of Lumina's drone light shows. You will work closely with venues, suppliers, production partners, entertainment providers, and the internal operations team to ensure every event is delivered safely, efficiently, and to the highest standard.
The role requires someone who is highly organised, comfortable managing multiple projects simultaneously, and willing to work flexible hours, including evenings and weekends, as required by the event schedule.
Key Responsibilities
- Liaise with venues regarding event planning, logistics, operational requirements, and site access.
- Coordinate suppliers, contractors, and production companies supporting Lumina events.
- Source, book, and manage entertainment acts and event attractions that accompany our drone light shows.
- Assist with event logistics, including accommodation, transport, equipment movements, and crew scheduling.
- Maintain event timelines, planning trackers, and operational schedules.
- Support the preparation of event documentation and operational plans.
- Coordinate communications between clients, venues, suppliers, and internal teams.
- Attend events across the UK and internationally to support on-site delivery and ensure operations run smoothly.
- Assist with event setup, stakeholder management, VIP hosting, and supplier coordination on event days.
- Support post-event reporting, supplier reconciliation, and client follow-up.
Event Coordinator employer: Lumina Drones
At Lumina Drones, we pride ourselves on being an exceptional employer that fosters a dynamic and creative work environment. Our team enjoys the unique opportunity to work with cutting-edge technology in the vibrant city of London, where employee growth is encouraged through hands-on experience in exciting events across the UK and internationally. With a focus on collaboration and innovation, we offer flexible working arrangements and a culture that values each individual's contribution to delivering unforgettable aerial experiences.
StudySmarter Expert Advice🤫
We think this is how you could land Event Coordinator
✨Tip Number 1
Network like a pro! Attend industry events, workshops, and meetups to connect with people in the event planning world. You never know who might have a lead on your dream job!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, testimonials, and any creative ideas you’ve implemented. This will help you stand out when chatting with potential employers.
✨Tip Number 3
Don’t be shy about reaching out! If you see a company you love, drop them a message or connect on LinkedIn. Express your enthusiasm for their work and ask if they have any upcoming opportunities.
✨Tip Number 4
Apply through our website! We’re always on the lookout for passionate individuals like you. Keep an eye on our careers page for the latest openings and make sure to tailor your approach to fit our vibe.
We think you need these skills to ace Event Coordinator
Some tips for your application 🫡
Show Your Organisational Skills:As an Event Coordinator, being organised is key! Make sure your application highlights your ability to manage multiple projects and keep everything on track. Use examples from your past experiences to show us how you’ve juggled tasks successfully.
Tailor Your Application:Don’t just send a generic CV and cover letter. Take the time to tailor your application to Lumina Drones. Mention specific aspects of our company and the role that excite you, and explain how your skills align with what we’re looking for.
Be Enthusiastic!:We love enthusiasm! Let your passion for event coordination shine through in your writing. Share why you’re excited about the opportunity to work with drone light shows and how you can contribute to creating unforgettable experiences.
Apply Through Our Website:Make it easy for us to find your application by applying directly through our website. It helps us keep track of applicants and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Lumina Drones
✨Know Your Stuff
Familiarise yourself with Lumina Drones and their past events. Understand their unique approach to drone light shows and be ready to discuss how your skills can enhance their creative storytelling.
✨Show Off Your Organisational Skills
Prepare examples of how you've successfully managed multiple projects in the past. Highlight your ability to juggle logistics, timelines, and communication, as these are crucial for the Event Coordinator role.
✨Be Flexible and Proactive
Demonstrate your willingness to work flexible hours and adapt to changing circumstances. Share experiences where you’ve gone above and beyond to ensure an event's success, especially under tight deadlines.
✨Ask Smart Questions
Prepare thoughtful questions about the role and the company. Inquire about their upcoming projects or challenges they face in event coordination. This shows your genuine interest and helps you assess if it’s the right fit for you.
