At a Glance
- Tasks: Coordinate and deliver spectacular drone light shows across the UK and internationally.
- Company: Join Lumina Drones, a leading company in innovative aerial experiences.
- Benefits: Flexible part-time hours, hybrid work, and travel opportunities.
- Other info: Dynamic role with opportunities to grow in the fast-paced events industry.
- Why this job: Be at the heart of exciting events and create unforgettable experiences for audiences.
- Qualifications: Experience in event planning and strong organisational skills required.
The predicted salary is between 15000 - 20000 £ per year.
Lumina Drones is one of the UK's leading drone light show companies, creating spectacular aerial experiences for public events, brand activations, festivals, and private clients. Combining cutting-edge drone technology with creative storytelling, we deliver unforgettable experiences for audiences across the UK and internationally.
This is a part-time, hybrid role based in London, combining remote planning and administration with regular travel to venues and event sites across the UK and occasionally internationally. The Event Coordinator will play a key role in supporting the successful planning and delivery of Lumina's drone light shows. You will work closely with venues, suppliers, production partners, entertainment providers, and the internal operations team to ensure every event is delivered safely, efficiently, and to the highest standard.
The role requires someone who is highly organised, comfortable managing multiple projects simultaneously, and willing to work flexible hours, including evenings and weekends, as required by the event schedule.
Key Responsibilities- Liaise with venues regarding event planning, logistics, operational requirements, and site access.
- Coordinate suppliers, contractors, and production companies supporting Lumina events.
- Source, book, and manage entertainment acts and event attractions that accompany our drone light shows.
- Assist with event logistics, including accommodation, transport, equipment movements, and crew scheduling.
- Maintain event timelines, planning trackers, and operational schedules.
- Support the preparation of event documentation and operational plans.
- Coordinate communications between clients, venues, suppliers, and internal teams.
- Attend events across the UK and internationally to support on-site delivery and ensure operations run smoothly.
- Assist with event setup, stakeholder management, VIP hosting, and supplier coordination on event days.
- Support post-event reporting, supplier reconciliation, and client follow-up.
- Previous experience in event planning, event operations, venue management, live events, festivals, exhibitions, or entertainment production.
- Excellent organisational skills and attention to detail.
- Strong communication and relationship management skills.
- Ability to manage multiple projects and deadlines simultaneously.
- Confident working independently and taking ownership of tasks.
- Comfortable working in a fast-paced and dynamic environment.
- Proficient with Microsoft Office, Google Workspace, and project management tools.
- Full UK driving licence preferred.
- Willingness to travel nationally and internationally as required.
- Flexibility to work evenings and weekends around event schedules.
We are looking for someone who enjoys being at the centre of event operations and thrives on turning plans into reality. The ideal candidate will be a practical problem solver, confident communicator, and team player who is excited by the opportunity to help deliver innovative drone light shows to thousands of people across the UK and beyond. Experience within events, live entertainment, festivals, venue operations, or production environments is highly desirable.
Event Coordinator in Chesterfield employer: Lumina Drones
At Lumina Drones, we pride ourselves on being a dynamic and innovative employer that values creativity and collaboration. Our hybrid work model allows for flexibility while being part of a passionate team dedicated to delivering breathtaking drone light shows across the UK and internationally. With opportunities for professional growth and a supportive work culture, we empower our Event Coordinators to thrive in a fast-paced environment where every event is a chance to shine.
StudySmarter Expert Advice🤫
We think this is how you could land Event Coordinator in Chesterfield
✨Network Like a Pro
Get out there and meet people in the events industry! Attend networking events, join online forums, and connect with professionals on LinkedIn. The more connections you make, the better your chances of landing that Event Coordinator role.
✨Show Off Your Skills
Create a portfolio showcasing your previous event planning experiences. Include photos, testimonials, and any metrics that highlight your success. This will give potential employers a clear idea of what you can bring to the table!
✨Ace the Interview
Prepare for interviews by researching Lumina Drones and understanding their events. Be ready to discuss how your skills align with their needs and share examples of how you've successfully managed events in the past. Confidence is key!
✨Apply Through Our Website
Don't forget to apply directly through our website! It shows you're genuinely interested in the role and makes it easier for us to find your application. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Event Coordinator in Chesterfield
Some tips for your application 🫡
Show Your Passion for Events:When you're writing your application, let your enthusiasm for event coordination shine through! We want to see that you’re genuinely excited about the role and the unique experiences we create at Lumina Drones.
Tailor Your Experience:Make sure to highlight any relevant experience you have in event planning or live entertainment. We love seeing how your background aligns with what we do, so don’t be shy about showcasing your skills!
Be Organised and Clear:Your application should reflect the excellent organisational skills we’re looking for. Keep it clear and concise, and make sure to proofread for any typos or errors. A well-structured application speaks volumes!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with Lumina Drones!
How to prepare for a job interview at Lumina Drones
✨Know Your Events
Before the interview, dive deep into Lumina Drones' past events and shows. Familiarise yourself with their style, themes, and any unique elements they incorporate. This will not only show your genuine interest but also help you discuss how your experience aligns with their vision.
✨Showcase Your Organisation Skills
As an Event Coordinator, organisation is key. Prepare examples of how you've successfully managed multiple projects or events simultaneously. Use specific instances to illustrate your ability to keep everything on track, from logistics to timelines.
✨Communicate Clearly
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. During the interview, be sure to demonstrate your ability to build relationships by discussing how you've effectively liaised with clients, suppliers, and teams in the past.
✨Be Ready for Flexibility
Since the role requires working evenings and weekends, be prepared to discuss your availability and willingness to adapt. Share experiences where you've successfully navigated changing schedules or unexpected challenges, showcasing your proactive approach to problem-solving.
