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- Tasks: Be the friendly face of our school, welcoming students and visitors while managing attendance and records.
- Company: Join Lumen Christi College, a vibrant educational community in Londonderry.
- Benefits: Earn £14 - £15 per hour with flexible hours and a supportive work environment.
- Why this job: Make a difference in students' lives while gaining valuable administrative experience.
- Qualifications: Strong communication skills and a passion for helping others are essential.
- Other info: Enjoy a dynamic role with opportunities for growth in the education sector.
The predicted salary is between 14 - 15 £ per hour.
Duties
- Provide a professional, efficient, welcoming reception environment to pupils, parents, staff and visitors.
- Provide assistance to students.
- Monitor pupil attendance, including recording all late-comers and students going to/returning from appointments; operation of Truancy Call system; production of monthly attendance reports and/or on request; preparation and storage of End Of Year Attendance reports; monitor and investigate all pupil unexplained absences.
- Responsible for Foyle Learning Community (FLC)/Link attendance for internal and external students including preparation of registers, recording attendance and forwarding to other Link Schools.
- Receiving all visitors, issuing visitor passes and making contact with the appropriate personnel as required.
- Operation of the school's internal/external telephone system ensuring a professional approach is maintained through salutation and customer handling skills.
- Liaison with telephone operator to ensure smooth operation of the telephone system.
- Annual updates to internal phone and voicemail system.
- Ensure the secure storage of valuable items and confidential documentation.
- Operation of the Door Security System and issue and management of security fobs.
Administration
- Update the Summary Health Care Plan at the start of each academic year.
- Update any student medical plans throughout the years and the secure storage of medication as required.
- Liaison with School Nurses and organisation of related school visits and letters.
- Update Biometric System & SIMS with Free Schools Meal Information and monthly reports.
- Operation of biometric system within the school including preparation of student ID's; update system as required i.e. add new students/staff, delete leavers, pricing changes and finger prints; continually monitor system and log any faults with supplier helpdesk.
- Setting up the Extra Curricular Clubs for attendance on Sims each term and producing the end of term reports for the Extra-Curricular Co-ordinator.
- Issue and retrieve lockers keys annually and liaise with the caretaker regarding maintenance required throughout the year.
- Organise the booking of buses and taxis in relation to school subjects and ensure value for money at all times.
- Lead on all college group communications to parents via SIMS Parent App.
- Set up and send invites to new pupils.
- Preparation of assembly, extracurricular and emergency manual registers as required.
- Admin support for Junior and Senior Prizegiving.
- Admin support for new prefect selections.
- Ad hoc filing in student files, production of class lists.
- Under the direction of the HR Manager undertake any other duties associated with the effective running of the school's offices.
Finance
- Receive, receipt and account for all payments in line with college procedures including petty cash.
First Aid
- Assist with pupil welfare duties, looking after sick pupils, liaising with parents/staff etc.
- Preparation and compilation of Accident Reports.
The list of duties is not restrictive and requires a degree of flexibility. It may be amended in order to meet the requirements of the College and/or to meet the needs of changing technology or processes.
Receptionist (Maternity Cover) employer: Lumen Christi College
Contact Detail:
Lumen Christi College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist (Maternity Cover)
✨Tip Number 1
Get to know the school! Research Lumen Christi College and understand their values and culture. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your reception skills! Since you'll be the first point of contact, role-play common scenarios with friends or family. This will boost your confidence and help you handle real-life situations smoothly.
✨Tip Number 3
Network like a pro! Connect with current or former staff on LinkedIn. They can provide insights about the school and might even give you a heads-up about the interview process.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're tech-savvy and ready to embrace the school's digital systems.
We think you need these skills to ace Receptionist (Maternity Cover)
Some tips for your application 🫡
Be Yourself: When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show your enthusiasm for the role and how you can contribute to our welcoming environment.
Tailor Your Application: Make sure to customise your application to match the job description. Highlight your relevant experience and skills that align with the duties listed, like your ability to manage pupil attendance or handle administrative tasks efficiently.
Proofread, Proofread, Proofread!: Before hitting send, give your application a thorough read. Typos and errors can distract from your qualifications, so take the time to ensure everything is polished and professional. We appreciate attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and securely. Plus, you’ll find all the info you need about the role right there!
How to prepare for a job interview at Lumen Christi College
✨Know the Role Inside Out
Make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities, like managing pupil attendance and operating the biometric system. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Customer Service Skills
As a receptionist, you'll be the first point of contact for pupils, parents, and visitors. Prepare examples of how you've provided excellent customer service in the past. Think about situations where you handled difficult queries or created a welcoming environment.
✨Prepare for Scenario Questions
Expect to be asked how you'd handle specific situations, such as dealing with late students or managing visitor access. Practice your responses to these scenarios, focusing on your problem-solving skills and ability to stay calm under pressure.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. You might ask about the school's approach to student welfare or how they handle communication with parents. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you.
