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For Companies At a Glance
- Tasks: Support leadership and build operational foundations for Luma's expansion in Europe.
- Company: Join Luma AI, a pioneering tech company focused on multimodal AI.
- Benefits: Competitive salary, flexible hours, and the chance to shape the future of technology.
- Other info: Dynamic role with opportunities for growth in a fast-paced environment.
- Why this job: Be a key player in transforming creative technology and expanding human capabilities.
- Qualifications: 7+ years as an Executive Assistant with a proactive problem-solving mindset.
The predicted salary is between 60000 - 80000 £ per year.
About Luma AI
Luma's mission is to build multimodal AI to expand human imagination and capabilities. We believe that multimodality is critical for intelligence. To go beyond language models and build more aware, capable and useful systems, the next step function change will come from vision. So we are working on training and scaling up multimodal foundation models for systems that can see and understand, show and explain, and eventually interact with our world to effect change.
Where You Come In:
This is a call to the operational architects of Luma's next creative frontier. As our UK Executive Assistant, you won't just manage schedules; you will build the foundational operational backbone for our expansion into Europe. This is a rare opportunity to be the cultural and operational bridge in an ambiguous environment where your impact will directly transform our technological marvel into an indispensable tool for the world's leading creators.
What You'll Do:
- Act as a strategic partner and gatekeeper, enabling effective strategic prioritization for our Head of EMEA.
- Serve as the primary cultural and operational bridge, ensuring fluid communication and collaboration between our US HQ (PST), EMEA, and Middle East teams.
- Provide comprehensive administrative and operational support to our Head of EMEA (75%) and the broader EMEA leadership team (25%).
- Manage complex calendars, orchestrate intricate travel logistics, and coordinate high-stakes regional events, optimizing executive time and operational efficiency.
- Proactively identify and solve operational challenges, creating scalable solutions from scratch in an ambiguous, fast-paced environment.
- Handle high-stakes logistics and VIP stakeholder management, ensuring a world-class experience for all Luma partners and visitors in EMEA.
- Operate with flexibility during unsociable hours to accommodate collaboration across global time zones, particularly the 4 PM - 10 PM UK peak for PST alignment.
Who You Are:
- A minimum of 7 years of professional experience as an Executive Assistant or Executive Business Partner, supporting regional leadership for US-headquartered high-growth technology companies.
- A proven "builder" with a proactive problem-solving mindset and a demonstrated history of driving tangible, high-impact results in fast-paced, resource-constrained settings.
- Exceptional "high agency" and clarity, with the ability to thrive in ambiguity, adapt quickly, and take extreme ownership of work end-to-end.
- Crisp, high-energy communication skills, with the ability to act as a trusted proxy for the executive.
- Expert proficiency in modern collaboration tools including Slack, Notion, and Google Workspace.
- A relentless executor who can point to specific operational outcomes they personally owned and delivered, proving their ability to execute without an established playbook.
What Sets You Apart (Bonus Points):
- Direct experience in setting up new offices or organizing regional offsites for a growing organization.
- Experience in fast-paced creative & media technology companies (e.g., Spotify, TikTok, Netflix, Snap Inc.).
- Background in Venture Capital or Private Equity operations, handling high-stakes logistics and VIP stakeholders.
- Fluency in Arabic, French, or German.
- A demonstrated passion for creative technology and Luma's mission to expand human imagination and capabilities.
Executive Assistant [UK] in London employer: LUMA
Contact Detail:
LUMA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant [UK] in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at companies you're interested in. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. At Luma, they value creativity and innovation, so think about how your experiences align with their mission and be ready to share specific examples.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and confidently. Try mock interviews with friends or use online platforms to refine your pitch.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in being part of the Luma team.
We think you need these skills to ace Executive Assistant [UK] in London
Some tips for your application 🫡
Show Your Proactive Side: When writing your application, make sure to highlight your proactive problem-solving skills. We love candidates who can take ownership and drive results, so share specific examples of how you've tackled challenges in the past.
Tailor Your Application: Don’t just send a generic application! Tailor your CV and cover letter to reflect the unique skills and experiences that align with our mission at Luma. Show us how you can be the cultural and operational bridge we need.
Be Clear and Concise: We appreciate crisp communication, so keep your application clear and to the point. Use bullet points where necessary and avoid fluff – we want to see your impact and achievements right away!
Apply Through Our Website: Make sure to apply through our website for the best chance of getting noticed. It helps us keep track of applications and ensures you’re considered for this exciting opportunity to join our team!
How to prepare for a job interview at LUMA
✨Know the Company Inside Out
Before your interview, dive deep into Luma's mission and values. Understand their focus on multimodal AI and how it aims to expand human capabilities. This knowledge will not only impress your interviewers but also help you articulate how your skills align with their goals.
✨Showcase Your Problem-Solving Skills
As an Executive Assistant, you'll need to tackle operational challenges head-on. Prepare specific examples from your past experience where you've identified problems and implemented effective solutions. Highlighting your proactive mindset will resonate well with the team at Luma.
✨Demonstrate Flexibility and Adaptability
Given the fast-paced and ambiguous environment at Luma, it's crucial to showcase your ability to adapt. Share instances where you've successfully navigated changing priorities or worked outside of traditional hours to meet business needs. This will show that you're ready for the dynamic nature of the role.
✨Communicate with Energy and Clarity
Your communication style is key in this role. Practice articulating your thoughts clearly and confidently, as you'll be acting as a cultural and operational bridge. Use examples that demonstrate your crisp communication skills and how you've effectively collaborated with diverse teams in the past.