Executive Assistant

This hybrid role provides high-level administrative support to two Product Senior Directors (50% of the role), while also offering administrative support to the Senior Executive Assistant of International (50% of the role). You will partner closely with global Executive Assistants, cross-functional teams, and senior leaders. The Executive Assistant ensures seamless operations, proactive support, and exceptional organization across a dynamic, fast-paced environment.

A day in the life:

• Coordinates the Executive’s calendar, exercising sound judgment and prioritization.
• Manages the booking of the President & Chief Commercial Officer's office when he is travelling.
• Schedules and organizes meetings, prepares agendas, books rooms, and arranges IT support and refreshments to ensure efficient meeting facilitation.
• Coordinates complex, multi-leg global travel, often requiring continuous adjustments and collaboration with global Executive Assistants.
• Reviews and oversees department expenses and employee expense claims for accuracy and policy adherence.
• Acts as a communications liaison with cross-functional partners, including Finance, Brand & Community, and other departments as needed.
• Responds to inquiries and directs them to the appropriate partners.
• Prepares briefing notes, meeting minutes, and documentation required for Executive meetings and business correspondence as requested.
• Delegates, tracks, and follows up on action items within the scope of responsibility.
• Supports space planning and operational needs for department growth.
• Organises team activities, off-sites, and events.
• Undertakes special projects as assigned by the Executive or Sr Executive Assistant.
• Provides vacation coverage and partnership support to the Sr Executive Assistant.

Skills & Experience:

• 2–5 years of administrative or executive support experience with increasing responsibility (1-3 years acceptable depending on background).
• Strong business acumen with the ability to exercise tact, discretion, and sound judgment.
• Demonstrated ability to maintain the highest level of confidentiality.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience working within a publicly traded company.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.

Must Haves:

• Willingness to be flexible and adaptable to changing priorities.
• Proven work ethic with utmost integrity.
• Desire to excel, grow, and succeed.
• Alignment with lululemon’s culture, values, and lifestyle.
• Strong self-awareness and a commitment to personal development.
• Entrepreneurial spirit with an egoless, collaborative nature.
• Self-motivated, passionate, empathetic, and approachable.
• Energetic, upbeat, and fun.

This role is classified as hybrid under our global SSC Hybrid Workplace Policy. In-person collaboration is important, and much of the role can be performed remotely. Work is completed both at the SSC office and from a home office each week.