Office Experience Coordinator in Bethesda

It’s fun to work in a company where people truly BELIEVE in what they’re doing! We’re committed to bringing passion and customer focus to the business. The Office Experience Coordinator is responsible for supporting the daily operations of the Bethesda office and ensuring a professional, welcoming, and well-organized workplace environment. This role serves as the primary point of contact for employees, visitors, and vendors, while coordinating office logistics, meetings, and general administrative functions. The position requires strong organizational skills, attention to detail, professionalism, and a positive, service-oriented approach. The ideal candidate brings a high level of energy and presence, contributing to a productive and engaging office atmosphere.

Role And Responsibilities

• Front Desk & Office Administration

• Serve as the primary point of contact for employees, visitors, and vendors
• Greet and assist visitors; manage guest check-in procedures
• Receive, sort, and distribute mail and deliveries
• Maintain organization and cleanliness of common areas, kitchens, conference rooms, and supply areas
• Monitor and replenish office supplies, snacks, and beverages

• Serve as liaison with property management
• Coordinate office vendors, including catering, maintenance, supplies, and parking
• Submit and track maintenance and service requests
• Assist with office moves, workspace adjustments, and furniture orders
• Process vendor invoices and coordinate payment with accounting

• Coordinate logistics for internal meetings and team gatherings
• Reserve meeting space and arrange room setup
• Coordinate catering and hospitality services
• Prepare meeting materials and supplies
• Support day-of event logistics to ensure smooth execution

• Support planning and execution of team activities and office events
• Coordinate venue reservations and dining arrangements
• Prepare welcome materials for visitors and new hires
• Contribute to maintaining a positive and professional office environment

Qualifications And Education Requirements

• 1–2 years of experience in office administration, reception, hospitality, or customer service
• High school diploma or equivalent

Preferences

• Associate’s or Bachelor’s degree
• Experience supporting office operations in a corporate environment
• Experience coordinating meetings or internal events

Physical Requirements

This largely sedentary role may require some standing, walking, bending, and reaching. Regular use of a computer, mouse, keyboard, and occasional use of standard office equipment such as printers, copiers, and phones is expected. Travel may be required by car or airplane.

Salary $23.00‑$25.00 per hour