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- Tasks: Support the CEO and Senior Leadership Team with meetings, minute-taking, and administration.
- Company: Join a nonprofit dedicated to helping those at risk of homelessness and domestic violence.
- Benefits: Enjoy a strong benefits package and work in a mindful employer environment.
- Why this job: Make a real difference in the community while gaining valuable administrative experience.
- Qualifications: Experience in minute-taking, secretarial support, and proficiency in MS Office required.
- Other info: This is a fully office-based role, perfect for detail-oriented individuals.
We have a fantastic opportunity for an experienced Secretary or Senior Administrator to join a busy and productive team. Our client is a nonprofit organisation, who have delivered outstanding support and care within the local community, working with those who are at risk from homelessness and domestic violence. They have delivered relief and ongoing support to members of our community who are most in need.
This is a new position that has been created to support the CEO and Senior Leadership Team. You will support with all meetings; specifically taking minutes and sending out all actions, diary and travel management and wider administration. This role offers variety, and an opportunity to really make a difference.
Our client offers a strong benefits package and have been recognised as a mindful employer.
Due to the nature of the role, the position is fully office based. If you have experience with minute taking, secretarial support and knowledge of governance this could be a fantastic opportunity for you to explore. Please send us your CV today.
Key Responsibilities:
- Administrative Support: Deliver high-level business and administrative support to SLT members and designated managers, ensuring systematic and efficient service delivery.
- Meeting Coordination: Organize and service meetings and committees, including agenda preparation, minute-taking, and follow-up on action points.
- Communication Liaison: Act as a key link between the SLT and their direct reports, fostering collaboration and ensuring deadlines are met.
- Documentation Management: Produce high-quality documentation, manage electronic diaries, and maintain filing systems, working towards a paperless office.
Skills & Experience:
- Strong minute-taking and meeting preparation skills.
- Excellent verbal and written communication skills.
- Strong organizational skills with a meticulous attention to detail.
- Proficient in MS Office Suite (Word, Excel, PowerPoint) at an intermediate level.
- Demonstrated integrity, honesty, and professionalism.
- Willingness to undergo a Standard DBS Check.
We are unable to reply to every individual application, however if your CV fits the above criteria, we will be in immediate contact.
Secretary employer: Lucy Walker Recruitment
Contact Detail:
Lucy Walker Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary
✨Tip Number 1
Familiarize yourself with the nonprofit sector, especially organizations that focus on homelessness and domestic violence. Understanding their mission and challenges will help you demonstrate your passion for the role during the interview.
✨Tip Number 2
Highlight your experience in minute-taking and meeting coordination. Be prepared to discuss specific examples of how you've effectively managed meetings and followed up on action points in previous roles.
✨Tip Number 3
Showcase your proficiency in MS Office Suite by mentioning any advanced skills or projects where you utilized these tools. This will reassure us of your capability to handle documentation and administrative tasks efficiently.
✨Tip Number 4
Demonstrate your organizational skills by preparing a brief outline of how you would manage the CEO's diary and travel arrangements. This proactive approach can set you apart from other candidates.
We think you need these skills to ace Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure to customize your CV to highlight your relevant experience in secretarial support, minute-taking, and administrative tasks. Emphasize your organizational skills and attention to detail.
Craft a Strong Cover Letter: Write a cover letter that showcases your passion for supporting nonprofit organizations and your understanding of the challenges they face. Mention specific experiences that demonstrate your ability to manage meetings and documentation effectively.
Highlight Relevant Skills: In your application, clearly outline your proficiency in MS Office Suite and any other relevant software. Provide examples of how you've used these tools to enhance productivity in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail.
How to prepare for a job interview at Lucy Walker Recruitment
✨Showcase Your Minute-Taking Skills
Since the role emphasizes minute-taking, be prepared to discuss your experience in this area. Bring examples of past minutes you've taken and explain how you ensure accuracy and clarity.
✨Demonstrate Organizational Prowess
Highlight your organizational skills during the interview. Discuss specific tools or methods you use to manage diaries and schedules effectively, as well as how you prioritize tasks.
✨Communicate Clearly and Professionally
Given the importance of communication in this role, practice articulating your thoughts clearly. Be ready to provide examples of how you've facilitated communication between teams or departments in previous positions.
✨Familiarize Yourself with Governance
Since knowledge of governance is a plus, take some time to understand basic governance principles relevant to nonprofit organizations. This will show your commitment to the role and help you stand out.
