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- Tasks: Plan and deliver exciting events for a vibrant public festival.
- Company: Leading creative client in West Yorkshire with a friendly team.
- Benefits: Opportunity for contract extension, creative work environment, and skill development.
- Why this job: Join a passionate team and make a real impact in the arts and culture sector.
- Qualifications: Experience in event production or project management and strong communication skills.
- Other info: Flexible hours during festival periods and potential for permanent role.
We are recruiting for one of our leading creative clients in West Yorkshire. We are seeking an outgoing, enthusiastic and creative Events Executive to join a friendly festival team. This role is perfect for someone already working in producing or project management who is ready to deepen their experience, work more creatively, and be part of the fast-paced and rewarding arts and culture sector. This is a contract role between 6-12 months with the potential to be made permanent on the successful completion of the initial contract.
About the role:
- Working closely with our Artistic Director and Head of Programme & Marketing, you'll help shape and deliver an exciting, high-quality programme of events and creative activity for our annual public festival.
- You'll collaborate with artists, performers, publishers, agents, funders and partners to make brilliant things happen - on time, on budget, and to a high standard.
- No two days will be the same, and you'll be trusted to take ownership of your projects while being supported by a passionate and collaborative team.
What you'll be doing:
- Research, curate, plan and deliver events across assigned programme strands.
- Work directly with artists, speakers, partners and creative organisations.
- Keep production moving smoothly by communicating clearly with colleagues around scheduling, travel, accommodation, staffing and marketing.
- Support the marketing team with accurate event information, and occasionally help with writing and proofreading copy.
- Ensure colleagues handling logistics (travel, accommodation, catering, etc.) have everything they need.
- Collect and share artist and partner feedback to help us keep improving.
- Log and prioritise invoices and support budget monitoring.
- Meet agreed deadlines and delivery standards, escalating complex issues when needed.
This role requires flexibility in working hours, particularly during the festival delivery period. A driving licence and access to a vehicle is preferred.
We're looking for someone who has:
- Proven experience as a Producer / Creative Producer and/or Project Executive.
- A strong track record of delivering complex events from idea to evaluation.
- Excellent communication skills and the ability to build long-lasting relationships.
- Experience managing budgets.
- Confidence juggling multiple strands of work at once.
- Strong organisational skills and the ability to work independently.
- Excellent written and verbal communication.
- The ability to work quickly and accurately in a time-sensitive environment.
- Solid IT skills, including Microsoft Office and Mac.
Event Coordinator employer: Lucy Walker Recruitment
Contact Detail:
Lucy Walker Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator
✨Tip Number 1
Network like a pro! Attend industry events, workshops, and festivals to meet people in the arts and culture sector. The more connections we make, the better our chances of landing that dream job.
✨Tip Number 2
Show off your creativity! When you get the chance to chat with potential employers, share your ideas for events or projects. We want to see your passion and how you can contribute to their team.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows we’re enthusiastic about the role and keeps us fresh in their minds as they make their decision.
✨Tip Number 4
Apply through our website! It’s the best way to ensure our application gets noticed. Plus, we often have exclusive roles listed there that you won’t find anywhere else.
We think you need these skills to ace Event Coordinator
Some tips for your application 🫡
Show Your Creative Side: When you're writing your application, let your creativity shine through! Use engaging language and examples that showcase your experience in producing or project management. We want to see how you can bring your unique flair to the role.
Tailor Your Application: Make sure to customise your application for this specific role. Highlight your relevant experience with events and project management, and connect it back to what we’re looking for in an Event Coordinator. This shows us you’ve done your homework!
Be Clear and Concise: We appreciate a well-structured application. Keep your writing clear and to the point, especially when discussing your skills and experiences. This will help us quickly see how you fit into our team and the exciting projects we have lined up.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at Lucy Walker Recruitment
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events the company has produced in the past. Familiarise yourself with their style, audience, and any notable collaborations. This will not only show your enthusiasm but also help you discuss how your experience aligns with their vision.
✨Showcase Your Project Management Skills
Be ready to share specific examples of events you've managed from start to finish. Highlight your organisational skills, budget management, and how you handled any challenges. Use the STAR method (Situation, Task, Action, Result) to structure your responses clearly.
✨Communicate Clearly and Confidently
Since this role involves a lot of collaboration, demonstrate your communication skills during the interview. Practice articulating your thoughts on how you would liaise with artists, partners, and team members. Clear communication is key in ensuring smooth event production.
✨Emphasise Your Flexibility and Passion
This role requires adaptability, especially during busy festival periods. Share examples of how you've successfully managed tight deadlines or unexpected changes in previous roles. Let your passion for arts and culture shine through; it’s what makes you a great fit for the team!
