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- Tasks: Support the Company Secretariat with compliance, minute taking, and entity management.
- Company: Join Lucy Group, a leader in sustainable infrastructure and real estate.
- Benefits: Hybrid work, study support for company secretary qualification, and a collaborative team environment.
- Why this job: Make a real impact in corporate governance while advancing your career in a dynamic industry.
- Qualifications: Graduate in business, law, finance, or economics with strong administrative skills.
- Other info: Full training provided; excellent growth opportunities in a fast-changing international group.
The predicted salary is between 36000 - 60000 £ per year.
We are looking for a Company Secretarial Assistant to join the Oxford-based Central staff of our long established but fast changing Group of companies. The main purpose of the role are as follows:
- To act as the Company Secretarial Assistant to the small Company Secretariat function.
- Assisting with the responsibility for the statutory compliance, entity management, minute taking and administration relating to the Group’s subsidiaries.
- To assist with supporting the busy company secretarial function which provides advice and support to stakeholders in an international group of companies.
The role reports to the Senior Assistant Company Secretary.
Candidates should be a graduate in business management, law, finance or economics with good examples of administrative experience. Candidates should demonstrate a clear objective and passion to qualify as a company secretary – CGI study support would be provided to committed candidates. Experience with Diligent or similar entity management systems would be an advantage.
The role will sit within the Secretariat function, reporting to the Senior Assistant Company Secretary and will primarily provide proactive, commercially focused corporate governance and entity management services to all the Group businesses. This role will also support other areas of the business (Finance, Treasury, Comms) and will work closely with other Internal stakeholders.
Key Accountabilities
- Assist with maintaining the statutory registers held on Diligent Entities and any filings to Companies House.
- Assist with the preparation of the Corporate Calendar for international subsidiaries.
- Assist with the preparation of Board and Committee agendas, collating board papers and uploading to Diligent Boards.
- Drafting minutes following Board meetings and maintaining action trackers.
- Maintaining the Group Corporate Structure Chart, ensuring both UK and international subsidiaries, branches and similar are recorded appropriately.
- Assist with the timetable and process around dividend proposals, communications and payments.
- Assist with business licence renewals/registrations, letters of authorisation and powers of attorney for all subsidiary companies.
- Assist with Shareholder queries.
- Provision of KYC/AML documentation as may be requested.
- Obtaining notarisation/apostilles when required.
- Other ad-hoc core company secretarial duties.
Qualifications
Minimum Qualifications, Knowledge, and Experience:
- Excellent attention to and an eye for detail.
- Excellent organisational capabilities.
- Excellent command of the English language with minute taking experience.
- Self-starter, able to work independently.
Highly Desirable:
- Previous experience of providing full range of Company Secretary Services including Agenda setting, committee management and minute taking (although not required as full training will be provided).
- Some working knowledge of the UK Corporate Governance Code and the Wates Principles.
- Some practical knowledge of Companies Act 2006.
- Interpersonal skills - an approachable, professional communicator.
- Some knowledge of the law, policies and regulations.
- Calm and professional in manner.
- Can do attitude with an ability to work independently and to deadlines.
Does this sound interesting? We would love to hear from you. Our application process is quick and easy. Apply today!
Company Secretarial Assistant employer: Lucy Group
Contact Detail:
Lucy Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Company Secretarial Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you stand out and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your interview skills with friends or family. Get comfortable answering common questions and discussing your experiences. The more you practice, the more confident you'll feel when it’s time to shine!
✨Tip Number 4
Don’t forget to apply through our website! It’s quick and easy, and we love seeing applications come directly from motivated candidates like you. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Company Secretarial Assistant
Some tips for your application 🫡
Show Your Passion: When you're writing your application, let your enthusiasm for the role shine through! We want to see that you’re genuinely excited about becoming a Company Secretarial Assistant and how it fits into your career goals.
Tailor Your CV: Make sure your CV is tailored to the job description. Highlight any relevant experience, especially in administrative roles or with company secretarial tasks. We love seeing how your background aligns with what we’re looking for!
Be Clear and Concise: Keep your application clear and to the point. Use straightforward language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see your qualifications and skills.
Apply Through Our Website: Don’t forget to apply through our website! It’s the quickest way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Lucy Group
✨Know Your Stuff
Make sure you brush up on the Companies Act 2006 and the UK Corporate Governance Code. Being able to discuss these topics confidently will show that you're serious about the role and understand the legal framework you'll be working within.
✨Show Off Your Minute Taking Skills
Since minute taking is a key part of the job, practice summarising meetings or discussions beforehand. Bring examples of your previous work if possible, or even prepare a mock set of minutes to demonstrate your attention to detail and organisational skills.
✨Be Ready for Scenario Questions
Expect questions that assess how you would handle specific situations, like managing shareholder queries or preparing board papers. Think through potential scenarios and how you would approach them, showcasing your problem-solving skills and proactive attitude.
✨Ask Insightful Questions
Prepare thoughtful questions about the company secretarial function and how it interacts with other departments. This shows your genuine interest in the role and helps you understand how you can contribute to the team effectively.
