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- Tasks: Support the Company Secretariat with compliance, minute taking, and entity management.
- Company: Join Lucy Group, a leader in sustainable solutions and innovation.
- Benefits: Hybrid work, training support for company secretary qualification, and a vibrant team culture.
- Why this job: Make a real impact in corporate governance while learning from industry experts.
- Qualifications: Graduate in business, law, finance, or economics with strong organisational skills.
- Other info: Dynamic role with opportunities for growth in a global company.
The predicted salary is between 36000 - 60000 £ per year.
We are looking for a Company Secretarial Assistant to join the Oxford-based Central staff of our long established but fast changing Group of companies.
The main purpose of the role are as follows:
- To act as the Company Secretarial Assistant to the small Company Secretariat function.
- Assisting with the responsibility for the statutory compliance, entity management, minute taking and administration relating to the Group's subsidiaries.
- To assist with supporting the busy company secretarial function which provides advice and support to stakeholders in an international group of companies.
The role reports to the Senior Assistant Company Secretary.
Business Overview: Lucy Group is an international group that makes the built environment sustainable. Our electric businesses advance the transition to a carbon-free world with infrastructure that enables renewable energy and smart cities. Our real estate businesses support sustainable living through responsible property development and investment.
Job Context: Candidates should be a graduate in business management, law, finance or economics with good examples of administrative experience. Candidates should demonstrate a clear objective and passion to qualify as a company secretary – CGI study support would be provided to committed candidates. Experience with Diligent or similar entity management systems would be an advantage.
Job Dimensions: The role will sit within the Secretariat function, reporting to the Senior Assistant Company Secretary and will primarily provide proactive, commercially focused corporate governance and entity management services to all the Group businesses. This role will also support other areas of the business (Finance, Treasury, Comms) and will work closely with other Internal stakeholders.
Key Accountabilities:
- Assist with maintaining the statutory registers held on Diligent Entities and any filings to Companies House.
- Assist with the preparation of the Corporate Calendar for international subsidiaries.
- Assist with the preparation of Board and Committee agendas, collating board papers and uploading to Diligent Boards.
- Drafting minutes following Board meetings and maintaining action trackers.
- Maintaining the Group Corporate Structure Chart, ensuring both UK and international subsidiaries, branches and similar are recorded appropriately.
- Assist with the timetable and process around dividend proposals, communications and payments.
- Assist with business licence renewals/registrations, letters of authorisation and powers of attorney for all subsidiary companies.
- Assist with Shareholder queries.
- Provision of KYC/AML documentation as may be requested.
- Obtaining notarisation/apostilles when required.
- Other ad-hoc core responsibilities.
Qualifications, Knowledge, and Experience:
- Excellent attention to and an eye for detail.
- Excellent organisational capabilities.
- Excellent command of the English language with minute taking experience.
- Self-starter, able to work independently.
- Highly Desirable: Previous experience of providing full range of Company Secretary Services including Agenda setting, committee management and minute taking (although not required as full training will be provided).
- Some working knowledge of the UK Corporate Governance Code and the Wates Principles.
- Some practical knowledge of Companies Act.
- Interpersonal skills - an approachable, professional communicator.
- Some knowledge of the law, policies and regulations.
- Calm and professional in manner.
- Can do attitude with an ability to work independently and to deadlines.
About Us: Lucy Group Ltd is the parent company of all Lucy Group companies. The Group is on a mission to improve people's lives with intelligent power, smart lighting and sustainable homes. Since its origins in Oxford, UK, over 200 years ago, the group has grown and diversified. Through various businesses, today we employ around **** people worldwide across five continents and has a turnover exceeding £400m.
Company Secretarial Assistant in Oxford employer: Lucy Electric
Contact Detail:
Lucy Electric Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Company Secretarial Assistant in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their mission and values, especially since Lucy Group is all about sustainability. Tailor your answers to show how you align with their goals.
✨Tip Number 3
Practice your minute-taking skills! Since this role involves drafting minutes and maintaining action trackers, being able to summarise discussions clearly will set you apart. Try recording mock meetings and summarising them.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive and take the initiative to reach out directly.
We think you need these skills to ace Company Secretarial Assistant in Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Company Secretarial Assistant role. Highlight any relevant experience, especially in administrative tasks and compliance. We want to see how your background aligns with our needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your passion for becoming a company secretary and how you can contribute to our team. Don’t forget to mention any specific skills or experiences that relate to the job description.
Show Off Your Attention to Detail: Since this role requires excellent attention to detail, make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best work right from the start!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Lucy Electric
✨Know Your Stuff
Make sure you brush up on the Companies Act and UK Corporate Governance Code. Familiarise yourself with the responsibilities of a Company Secretarial Assistant, especially around statutory compliance and minute taking. This will show that you're not just interested in the role but also understand its importance.
✨Show Off Your Organisational Skills
Since this role involves a lot of administration and managing corporate calendars, be ready to discuss your organisational strategies. Bring examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the busy company secretarial function.
✨Ask Smart Questions
Prepare thoughtful questions about the company's approach to corporate governance and how they support their employees in achieving qualifications like CGI. This shows your genuine interest in the role and the company, plus it gives you insight into their culture and values.
✨Be Professional Yet Approachable
During the interview, maintain a calm and professional demeanour, but don’t forget to let your personality shine through. Being approachable is key in this role, as you'll be communicating with various stakeholders. A friendly attitude can make a great impression!
