Job Purpose
The Finance Administrator is an integral part of the team, performing accounting and clerical tasks for the maintenance and processing of transactions, as well as providing processing support to the Accounts Payable function. The role is responsible for supporting month‑end process and ad‑hoc assignments, processing invoices for payment, and undertaking the payment of creditors accurately, efficiently, and in a timely manner. A passion for numbers, accuracy, and strong calculation skills are essential, along with keen attention to detail and the ability to understand and follow processes.
Business Overview
Lucy Electric is an international leader in intelligent secondary power distribution products and solutions, offering remote operation and monitoring. The business specialises in high‑performance medium and low‑voltage switchgear for utility, industrial and commercial applications.
Job Dimensions
Carry out duties and responsibilities as required or instructed, ensuring all deadlines are met.
Key Accountabilities
Month‑end process
- Perform month‑end processing tasks and reconciliations
- Perform company credit card reconciliations
- Allocate operating costs to respective business units and cost centres
- Perform bank reconciliation process
- Manage prepayments
- Submit data to Onestream
- Generate debtor ageing report
- Process inter‑company goods in transit
- Submit order book
- Prepare monthly management reporting pack
Regular tasks
- Check monthly haulage invoice
- Submit weekly sales
- Post bank transactions to D365
- Reconcile balance sheet accounts
- Prepare weekly cash forecasts
- Issue cost centre reports
- Issue sales reporting by salesperson
- Generate perpetual inventory reporting
Accounts Payable Support
- Process inter‑company recharges
- Match invoices to purchase orders and goods received notes, using 3‑way matching, and process on the D365 system
Budgeting and forecasting
- Support budget and forecast processes, production of schedules and analysis, etc.
Year‑end process
- Support year‑end close process, producing schedules, etc.
Other duties
- Ensure appropriate controls are in place and followed
- Liaise with external and internal audit
Covering Management Accountant / Purchase Ledger when on annual leave. Dealing with other ad‑hoc duties as the business requires.
Minimum Qualifications, Knowledge and Experience
- AAT qualified
- 3 years experience in General Ledger and month‑end processing
- Excellent written and verbal communication skills
- Computer literate in Microsoft Office to intermediate level
- Good Excel skills
- Experience using finance / ERP systems, and knowledge of Microsoft D365 would be an advantage
Behavioural Competencies
- Able to prioritise workload effectively
- Numerical accuracy
- Understand and follow processes
- High degree of accuracy and attention to detail
- Good knowledge of double entry bookkeeping
- Excellent telephone manner and good communication skills
- Ability to meet tight deadlines
- Excellent team player and thorough and professional approach to work
