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- Tasks: Assist the Founder with diary management, logistics, and product launches in a luxury jewellery business.
- Company: Join a fast-growing fine jewellery brand known for its exquisite craftsmanship and attention to detail.
- Benefits: Enjoy 25 days holiday, competitive salary, and opportunities for personal growth in a creative environment.
- Why this job: Be part of an innovative team, gain valuable experience, and contribute to exciting projects in luxury jewellery.
- Qualifications: Previous experience as a manager or team assistant is essential; proficiency in Microsoft Office and Excel required.
- Other info: Experience with Shopify and knowledge of jewellery manufacturing is a plus, but not mandatory.
The predicted salary is between 20800 - 24000 £ per year.
We are looking for a highly organised, clear headed team assistant with obsessive attention to detail to report into multiple teams within our fast growing fine jewellery business. Previous experience as a manager or team assistant is essential. You must be well presented with an understanding of the luxury jewellery space. You must be proficient in Excel and both Microsoft Office suite and Mac OS. Experience with Shopify, Cin7 and Photoshop is an advantage. Jewellery experience is preferable but not essential; an understanding of the jewellery manufacturing pipeline would be beneficial.
Your role will include but not be limited to the following:
- Assistant to the Founder
- Support the founder in her day to day - diary management, liaising with different areas of the business to ensure the critical path for the year is executed.
- Logistical and administrative support to allow the rest of the business to fulfil objectives laid out in the company critical path.
- Internal coordination of product movement - repairs, plating, engraving.
- Support founder on bespoke logistics pipeline.
- Logistics and administrative tasks around new product development and launches.
- Management of packaging, visual and display props pipeline in line with product launches and implement brand packaging guidelines.
- Roll out of branding projects.
- Office Management
- Booking, organising & arranging shipping and couriers both nationally and internationally (DHL, Fedex, Malca Amit).
- Expenses reporting.
- Holiday request management.
- Carnet.
- Manage stock levels of packaging and office supplies.
- Logistical co-ordination for all brand events, collaborations, client or VIP events.
- Collating and editing brand materials and information packs aligning with brand identity.
- Website
- Resize & upload new products to Shopify, writing product descriptions with input from copy writer ensuring that brand tone of voice is being followed and adhered to.
- Monitoring of the website for discrepancies & out of stocks.
- Monthly stock take.
- Management of logistics around stock cataloguing - photography and video.
- Organising cut out imagery based on company guidelines, receiving, resizing and filing.
- General stock management.
- Manage asset library, photography renaming and organisation.
- Co-ordination of submissions to Assay office.
- Quality control on inbound product.
- Client Experience
- Reporting to Head of Client Experience.
- Setting up the showroom for client and buying appointments.
- Assisting in showroom appointments and standing in for Head of Client Experience on occasions when she cannot be present.
- Packing and shipping customer orders.
- Support on UK based trunk shows.
- Managing Studio calendar for client appointments.
- Customer service: liaising with the customer to make sure they are kept up to date on their order status in a timely manner, requesting EINs.
- Responding to client enquiries via email and WhatsApp.
- Supporting the ideation and execution of sales activations and events in line with the company objectives and calendar.
Package
- 3 month probation period with 1 months notice.
- Salary £26 - 30k per annum.
- 25 days paid holiday plus Bank Holidays.
Assistant to The Founder & Special Projects Co-ordinator employer: Lucy Delius
Contact Detail:
Lucy Delius Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant to The Founder & Special Projects Co-ordinator
✨Tip Number 1
Familiarise yourself with the luxury jewellery market. Understanding current trends, key players, and customer preferences will help you stand out during interviews and discussions.
✨Tip Number 2
Brush up on your Excel and Microsoft Office skills. Being proficient in these tools is crucial for the role, so consider taking a quick online course or tutorial to enhance your abilities.
✨Tip Number 3
Network within the jewellery industry. Attend events, join relevant online groups, and connect with professionals on platforms like LinkedIn to gain insights and potentially get referrals.
✨Tip Number 4
Prepare to discuss logistics and project management. Since the role involves coordinating various tasks, be ready to share examples of how you've successfully managed similar responsibilities in the past.
We think you need these skills to ace Assistant to The Founder & Special Projects Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a manager or team assistant. Emphasise your organisational skills and attention to detail, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the luxury jewellery space. Mention any specific experiences with logistics, product management, or client relations that align with the job description.
Showcase Technical Skills: Clearly list your proficiency in Excel, Microsoft Office, and Mac OS in your application. If you have experience with Shopify, Cin7, or Photoshop, make sure to highlight this as well.
Demonstrate Passion for the Industry: Even if you don't have direct jewellery experience, express your enthusiasm for the industry and your willingness to learn about the jewellery manufacturing pipeline in your application.
How to prepare for a job interview at Lucy Delius
✨Showcase Your Organisational Skills
As an Assistant to the Founder, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Your Understanding of the Luxury Sector
Familiarise yourself with the luxury jewellery market and be ready to discuss trends or brands you admire. This will show your genuine interest in the industry and help you connect with the company's values.
✨Be Proficient with Relevant Tools
Brush up on your skills with Microsoft Office, Excel, and Mac OS, as well as any experience you have with Shopify and Cin7. Be prepared to discuss how you've used these tools in previous roles to enhance productivity.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle logistical challenges. Think of specific scenarios where you've had to coordinate events or manage tight deadlines, and be ready to share those experiences.
