Executive Administrator in Stirling

Hybrid working based in our Stirling office. Join the LtL team as a full‑time Executive Administrator, working alongside the CEO and members of the leadership team to provide confidential and professional administrative support at the heart of our charity.

Location: Stirling Office, FK9 4NF, hybrid

Contract: Permanent

We are looking for an Executive Administrator to join our friendly team on a permanent, full-time contract (37 hours per week). Based in our Stirling office, this is a hybrid role with occasional travel across the UK. As Executive Administrator, you will be at the heart of our charity, supporting the CEO by providing confidential and professional administrative support. This role is pivotal to the smooth and efficient running of the organisation, allowing the CEO to focus on strategic leadership and organisational impact. In addition, you will work alongside other members of LtL’s leadership team and our Strategic Support Manager, as well as providing general administrative support.

Responsibilities include:

• Co-ordinating Management Team meetings and assisting with minuting
• Managing diary for CEO
• Assisting with operational planning alongside Strategic Support Manager
• Supporting compliance with internal policies and processes
• Representing the CEO professionally by phone and email communications
• Being a first point of contact for a range of staff and external stakeholders wishing to speak to the CEO
• Filtering correspondence by priority and supporting follow up of enquiries as needed
• Assisting with the organisation of events and conferences on behalf of LtL
• Managing and maintaining Trust and Company records, files, and images
• Ensuring that LtL’s data storage system is implemented efficiently and adheres to data protection legislation

You will need:

• Previous experience as Personal Assistant or Executive Assistant at senior leadership level
• Exceptional organisational skills with the ability to balance multiple demands and prioritise, anticipate needs, and forward plan accordingly
• The ability to make independent decisions within a framework
• A high level of proficiency using Microsoft Office, SharePoint, Teams, and other digital collaboration tools.

A rewarding place to grow

We believe in recognising the value of our people. That’s why we offer a range of benefits to support wellbeing and work-life balance — including 28 days of annual leave (pro‑rata), birthday leave, paid emergency leave, and life cover at twice your annual salary. We also encourage flexible working and professional development.

Committed to equality and inclusion

Learning through Landscapes is proud to be an equal opportunities employer. We’re committed to creating a level playing field for all applicants and staff, and we actively support underrepresented groups. Our policies and practices are designed to ensure fairness, respect, and opportunity for everyone.