Executive Assistant - Fixed Term Contract in London

About the Role

The Executive Support role provides support to our leaders and teams to enable them to be effective in their day-to-day activities and responsibilities. Services include diary management and meeting coordination, fielding communications such as phone calls and e-mails, arranging business travel, maintaining records and files, and providing support on tools, systems and procedures. The role is offered on a fixed-term contract until March 2027.

Key Responsibilities

• Onsite and remote support for up to 3 Group Leaders across the Business in a hybrid working environment (usually 3 days per week).
• Standard and complex diary management.
• Collation of briefing papers, reports and presentations.
• Preparation of presentations and papers – transitioning content provided by Senior Leaders into visually impactful, accurate and error‑free documents.
• Provision of administrative and organisational support.
• Dealing with incoming communication and correspondence on behalf of the Leaders.
• Building and maintaining strong working relationships internally and with clients and other key contacts at all levels.
• Managing expense processes, including raising claims; supporting procurement processes such as creating POs, setting up suppliers, and acting as a delegate on the expense system.
• Assisting with the coordination of Townhalls, Roadshows and offsite events.
• Meeting and greeting visitors at all levels of seniority.
• Arranging complex, multi‑sector travel itineraries and accommodation in conjunction with the in‑house travel team, ensuring compliance with internal policies.
• Ensuring appropriate security measures for travel in high‑risk areas.
• Keeping Executives' compliance records updated, including gifts/entertainment.

Candidate Background

• Experience of supporting a Senior Executive within Finance highly desirable.
• Good understanding of the cadence and responsibilities associated with a FTSE50 listed company.
• Experience performing a similar role in a large‑scale operations department/function essential.
• Total trust and respect, given the confidential and sensitive nature of related activities and programmes.
• Degree educated preferred.
• Experience in a financial services company or a fast‑moving environment.
• Polished and professional communication and organisational skills.

Key Skills

• Ability to build and maintain relationships up to all levels, both internally and externally.
• Highly organised and able to prioritise effectively with minimal supervision.
• Excellent communication and influencing skills.
• Resilience, tenacity and tact.
• Able to liaise effectively at all levels of the organisation.
• Able to act as a credible representative for the executive.
• Excellent MS Office and document creation skills.
• Ability to work independently with minimal supervision.
• Sound literacy and numerical skills.
• Ability to think on feet, react quickly to problems, and solve them.
• Flexibility, discretion and ability to respect confidentiality at all times.
• Appetite for hard work and dedication to work hours required of the role.
• Calm demeanour and able to function well under pressure.
• Team player with excellence in collaboration across a matrixed environment.

Career Stage Senior Associate

EEO Statement LSEG is a leading global financial markets infrastructure and data provider and is an equal opportunities employer. This means that we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants’ religious practices and beliefs, as well as mental health or physical disability needs.