At a Glance
- Tasks: Support the CEO with calendar management, event coordination, and administrative tasks.
- Company: Join a dynamic team in a fast-paced executive environment.
- Benefits: Enjoy healthcare, retirement planning, paid volunteering days, and wellbeing initiatives.
- Other info: Collaborative culture with opportunities for professional growth.
- Why this job: Gain exposure to high-profile projects and enhance your career in a supportive setting.
- Qualifications: Strong organisational skills and ability to manage competing priorities.
The predicted salary is between 40000 - 50000 £ per year.
This is an executive assistant and administrative support role within the CEO Office primarily focused on the set-up, coordination, and ongoing calendar management of the CEO’s annual operational cadence and governance rhythm.
Working closely with the EA to the Group CEO and other members of the CEO Office, where necessary, the role holder will enable and support effective long-term planning, coordination, and administration across key forums, business reviews, and external engagements. The role holder will also have opportunities to take on stretch assignments and special projects from time to time, further their career progression, growth and exposure. The role holder acts as a trusted and professional member of the CEO Office, exercising discretion, sound judgement, and attention to detail in a fast-paced and highly visible environment.
Annual Operational Cadence and Governance Support- Set up, coordinate, and manage the annual operational cadence for the CEO Office, including Business Reviews, Divisional and functional townhalls, Network roundtables, and additional governance or leadership forums as required.
- Scheduling and long-term calendar planning in partnership with the EA to the CEO.
- Identifying and resolving scheduling clashes across the governance calendar.
- Looking ahead to anticipate changes, risks, or adjustments required.
- Updating and maintaining attendee lists and providing logistics support.
- Work closely with the EA to the CEO to provide additional calendar and email support where required.
- Support scheduling and monitoring the cadence of the CEO’s 1:1 meetings.
- Assist with coordination, prioritisation, and administrative tasks to support effective planning and execution.
- Manage invitations and attendee coordination for Business Reviews.
- File and maintain relevant Business Review materials.
- Provide logistics and coordination support as required to enable smooth delivery.
- Register the CEO for external conferences, forums, summits, and other industry events.
- Liaise with event organisers to confirm event details, costs, compliance considerations, and attendee lists.
- Manage acceptance and decline processes for external dinners, receptions, and networking events, in line with agreed protocols.
- Support the EA team on special projects and high-profile events as required (e.g. senior leadership lunches, external dinners, international forums).
- Contribute to process improvements, coordination tools, and shared team initiatives that enhance the effectiveness of the CEO Office and EA community.
- Build and maintain strong working relationships with Executive Assistants, senior leaders, external partners, and event organisers.
- Act as a professional, reliable, and trusted representative of the CEO Office.
- Exercise discretion, confidentiality, and strong judgement at all times.
- High levels of professionalism, confidentiality, and attention to detail.
- Strong organisational, planning, and coordination skills.
- Ability to anticipate needs and manage competing priorities.
- Collaborative, solutions-focused approach.
- Confidence operating in a high-profile, fast-paced executive environment.
Senior Associate
BenefitsLSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.
Equal Employment OpportunityWe are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law.
Executive Assistant Associate, Team Support employer: LSEG
LSEG is an exceptional employer that fosters a dynamic and inclusive work culture, offering tailored benefits such as healthcare, retirement planning, and paid volunteering days. As an Executive Assistant Associate in the CEO Office, you will have the opportunity to engage in meaningful projects, enhance your professional skills, and build strong relationships with senior leaders in a fast-paced environment, all while contributing to the strategic direction of the company.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant Associate, Team Support
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work closely with executive assistants. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Show off your skills in real-time! If you get the chance, attend networking events or workshops related to executive support. This way, you can demonstrate your organisational prowess and make a lasting impression on potential employers.
✨Tip Number 3
Don’t just apply; engage! When you find a role that excites you, reach out directly to the hiring manager or team. A quick email expressing your enthusiasm can set you apart from the crowd and show you're genuinely interested.
✨Tip Number 4
Keep your online presence sharp! Update your LinkedIn profile to reflect your skills and experiences relevant to the Executive Assistant role. Make sure it’s polished and professional, as many employers will check it out before making a decision.
We think you need these skills to ace Executive Assistant Associate, Team Support
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in calendar management and administrative support. We want to see how your skills align with the role of Executive Assistant Associate, so don’t hold back!
Showcase Your Organisational Skills:In your application, give examples of how you've successfully managed competing priorities or coordinated events in the past. We love seeing candidates who can demonstrate their strong organisational abilities!
Be Professional and Personable:Remember, this role is all about supporting the CEO and working closely with others. Use a friendly yet professional tone in your application to show us you’re the right fit for our team culture.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at LSEG
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Executive Assistant Associate role. Familiarise yourself with the key tasks like calendar management and event coordination. This will help you demonstrate how your skills align perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed competing priorities in the past. Highlight any tools or methods you use to stay organised, as this role requires a high level of attention to detail and planning.
✨Demonstrate Discretion and Professionalism
Since this role involves working closely with the CEO's office, it’s crucial to convey your understanding of confidentiality and professionalism. Share experiences where you’ve had to exercise discretion, and explain why it’s important in an executive environment.
✨Prepare Questions About Team Collaboration
Be prepared to ask insightful questions about how the EA team collaborates on projects and supports each other. This shows your interest in teamwork and your willingness to contribute positively to the team dynamic, which is essential for success in this role.
