At a Glance
- Tasks: Support the CEO with calendar management, event coordination, and special projects.
- Company: Join a dynamic team in a fast-paced executive environment.
- Benefits: Enjoy healthcare, retirement planning, paid volunteering days, and wellbeing initiatives.
- Other info: Be part of an equal opportunities employer that values diversity.
- Why this job: Gain exposure to high-profile events and enhance your career in a supportive setting.
- Qualifications: Strong organisational skills and ability to manage competing priorities.
The predicted salary is between 40000 - 50000 € per year.
Role Overview
This is an executive assistant and administrative support role within the CEO Office primarily focused on the set‑up, coordination, and ongoing calendar management of the CEO’s annual operational cadence and governance rhythm. Working closely with the EA to the Group CEO and other members of the CEO Office, where necessary, the role holder will enable and support effective long‑term planning, coordination, and administration across key forums, business reviews, and external engagements. The role holder will also have opportunities to take on stretch assignments and special projects from time to time, further their career progression, growth and exposure. The role holder acts as a trusted and professional member of the CEO Office, exercising discretion, sound judgement, and attention to detail in a fast‑paced and highly visible environment.
Annual Operational Cadence and Governance Support
- Set up, coordinate, and manage the annual operational cadence for the CEO Office, including Business Reviews, Divisional and functional townhalls, Network roundtables, and additional governance or leadership forums as required.
- Scheduling and long‑term calendar planning in partnership with the EA to the CEO.
- Identifying and resolving scheduling clashes across the governance calendar.
- Looking ahead to anticipate changes, risks, or adjustments required.
- Updating and maintaining attendee lists and providing logistics support.
Calendar, Email and Administrative Support
- Work closely with the EA to the CEO to provide additional calendar and email support where required.
- Support scheduling and monitoring the cadence of the CEO’s 1:1 meetings.
- Assist with coordination, prioritisation, and administrative tasks to support effective planning and execution.
Business Review Management
- Manage invitations and attendee coordination for Business Reviews.
- File and maintain relevant Business Review materials.
- Provide logistics and coordination support as required to enable smooth delivery.
External Engagements and Events
- Register the CEO for external conferences, forums, summits, and other industry events.
- Liaise with event organisers to confirm event details, costs, compliance considerations, and attendee lists.
- Manage acceptance and decline processes for external dinners, receptions, and networking events, in line with agreed protocols.
Cross‑team Collaboration and Ad Hoc Projects
- Support the EA team on special projects and high‑profile events as required (e.g. senior leadership lunches, external dinners, international forums).
- Contribute to process improvements, coordination tools, and shared team initiatives that enhance the effectiveness of the CEO Office and EA community.
Stakeholder Management
- Build and maintain strong working relationships with Executive Assistants, senior leaders, external partners, and event organisers.
- Act as a professional, reliable, and trusted representative of the CEO Office.
- Exercise discretion, confidentiality, and strong judgement at all times.
Professional Attributes
- High levels of professionalism, confidentiality, and attention to detail.
- Strong organisational, planning, and coordination skills.
- Ability to anticipate needs and manage competing priorities.
- Collaborative, solutions‑focused approach.
- Confidence operating in a high‑profile, fast‑paced executive environment.
Career Stage
Senior Associate
Benefits
LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.
Equal Employment Opportunity
We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law.
Executive Assistant Associate employer: LSEG
LSEG is an exceptional employer that fosters a dynamic and inclusive work culture, offering tailored benefits such as healthcare, retirement planning, and paid volunteering days. As an Executive Assistant Associate in the CEO Office, you will have the opportunity to engage in meaningful projects, enhance your professional skills, and build strong relationships with senior leaders in a fast-paced environment, all while contributing to the strategic direction of the company.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant Associate
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the CEO Office on LinkedIn. A friendly chat can give us insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company’s recent projects and initiatives. We want to show that we’re not just interested in the role, but also in how we can contribute to their goals.
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. We need to nail our responses, especially around our organisational skills and ability to manage competing priorities.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us top of mind and shows our enthusiasm for the role. Plus, it’s a great chance to reiterate why we’re the perfect fit!
We think you need these skills to ace Executive Assistant Associate
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in calendar management and administrative support. We want to see how your skills align with the role of Executive Assistant Associate, so don’t hold back!
Showcase Your Organisational Skills:In your application, give examples of how you've successfully managed competing priorities or coordinated events in the past. We love seeing candidates who can demonstrate their strong organisational abilities!
Be Professional and Personable:Remember, this role is all about supporting the CEO and working closely with others. Use a friendly yet professional tone in your application to show us you’re the right fit for our team culture.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at LSEG
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Executive Assistant Associate role. Familiarise yourself with the key tasks like calendar management, event coordination, and stakeholder engagement. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've successfully managed competing priorities or complex schedules in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your strong organisational and planning skills.
✨Demonstrate Discretion and Professionalism
As this role requires a high level of confidentiality and professionalism, prepare to discuss situations where you've had to exercise discretion. Share how you handled sensitive information and maintained professionalism in challenging environments, as this will reassure them of your suitability for the CEO Office.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask thoughtful questions about the team dynamics, upcoming projects, or the CEO's operational cadence. This shows your enthusiasm for the role and helps you gauge if the company culture aligns with your values.
