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For Companies At a Glance
- Tasks: Manage bookkeeping, lettings admin, and create efficient processes in a dynamic team.
- Company: Established letting agency in Leeds with a tech-focused culture.
- Benefits: Earn £14-£15 per hour, enjoy flexible hours, and work hybrid.
- Why this job: Join a close-knit team and make a real impact in property management.
- Qualifications: 2 years of Xero and lettings admin experience required.
- Other info: Great growth opportunities and a casual dress code.
About Us
We are a well-established letting agency in Leeds with 14 years of experience, operating with a small, close-knit team. We use the latest property technology to streamline operations and deliver exceptional service to landlords and tenants. We\’re now looking for a highly organised Bookkeeping & Lettings Administrator to take ownership of financial administration in Xero, support lettings processes, coordinate maintenance, and help build clear procedures that keep the business running smoothly.
The Role
This role combines bookkeeping, lettings administration, maintenance coordination, and creating processes and procedures. You\’ll manage day-to-day financial tasks in Xero, assist with tenancy admin, keep compliance and records up to date, track and progress maintenance requests, assist with inventories, and develop well-documented procedures to support the team. It\’s perfect for someone who enjoys both numbers and organisation.
Key Responsibilities
- Bookkeeping in Xero: Reconciliations, expense tracking, landlord statements, and payment records
- Process & Procedures: Create, document, and maintain efficient internal systems and workflows
- Lettings Administration: Support with applications, referencing, tenancy agreements, and move-in documentation
- Maintenance Coordination: Track and progress maintenance requests, liaising with contractors, tenants, and landlords
- Inventories: Assist with preparing and producing inventories as required
- Compliance: Keep property safety certificates, tenancy records, and legal documentation accurate and up to date
- Diary & Scheduling: Organise inspections and compliance renewals
- Landlord & Tenant Support: Handle enquiries with clear and professional communication
- Marketing: Update property listings and assist with digital campaigns
What We Offer
- £14–£15 per hour, depending on experience
- 15 hours per week (flexible, with potential to increase for the right candidate)
- Hybrid working: mix of home, office, and occasional site-based tasks
- Growth opportunities as the role develops
- A collaborative, tech-focused team culture
About You
- Bookkeeping & Xero experience is essential (minimum 2 years experience)
- At least 2 years experience in lettings administration
- Strong skills in creating and documenting processes and procedures
- Organised, detail-oriented, and process-driven
- Strong written and verbal communication skills
- Comfortable using CRMs, property software, and IT tools
- Ideally based within 30 minutes of Leeds (LS1, LS3, LS4, LS5, LS6, LS16, LS17)
How to Apply
If you have at least 2 years bookkeeping and Xero experience, along with 2 years experience in lettings administration, and you\’re a detail-driven administrator who enjoys lettings admin and building clear processes, we\’d love to hear from you. Please send your CV and a short cover letter outlining your relevant experience and interest in this role.
Job Type: Part-time
Pay: £14.00-£15.00 per hour
Expected hours: 15 per week
Benefits:
- Casual dress
- Employee mentoring programme
- Flexitime
- Work from home
Application question(s):
- Are you looking for part-time or full-time hours, and roughly how many hours per week?
- Have you previously worked in a letting agency or property management company?
- Do you have experience with bookkeeping tasks in Xero, such as reconciliations, expense tracking, and preparing financial reports?
- What do you enjoy most about working in lettings or property management?
- For this role, you\’ll be responsible for bookkeeping in Xero, lettings administration, and creating clear processes. Which of these areas do you feel strongest in, and why?
- Where are you based? (e.g., LS1, LS16)
- What interests you about this role?
Experience:
- Xero: 2 years (required)
- Lettings: 2 years (required)
Licence/Certification:
- Driving Licence (required)
Work Location: Hybrid remote in Leeds LS16 9BU
Bookkeeping & Lettings Administrator employer: LS Lettings
Contact Detail:
LS Lettings Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bookkeeping & Lettings Administrator
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on the letting agency. Understand their values, culture, and the tech they use. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to bookkeeping and lettings administration. Think about specific examples from your past experience that highlight your skills in Xero and process creation. We want you to shine!
✨Tip Number 3
Show off your organisational skills! During the interview, be ready to discuss how you've created or improved processes in previous roles. This is key for the Bookkeeping & Lettings Administrator position, so make sure to have some solid examples up your sleeve.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and gives you another chance to reiterate why you're the perfect fit. Plus, it keeps you fresh in their minds!
We think you need these skills to ace Bookkeeping & Lettings Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your bookkeeping and lettings experience. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your Xero expertise and any relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Tell us why you're excited about this role and how your background makes you the perfect fit. Keep it concise but engaging – we love a bit of personality!
Answer Application Questions Thoughtfully: Take your time with the application questions. We’re keen to know about your experiences in lettings and bookkeeping, so give us detailed answers that reflect your passion and knowledge in these areas.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important details about the role!
How to prepare for a job interview at LS Lettings
✨Know Your Numbers
Since this role involves bookkeeping in Xero, make sure you brush up on your financial knowledge. Be prepared to discuss your experience with reconciliations, expense tracking, and landlord statements. It’s a great chance to showcase your expertise and how you can contribute to the team.
✨Showcase Your Organisational Skills
This position requires strong organisational abilities, so come ready to share examples of how you've created and documented processes in previous roles. Think about specific situations where your attention to detail made a difference, and be ready to explain your approach to maintaining compliance and records.
✨Communicate Clearly
As you'll be liaising with landlords, tenants, and contractors, effective communication is key. Practice articulating your thoughts clearly and professionally. You might even want to prepare a few scenarios where you successfully handled enquiries or resolved issues to demonstrate your communication skills.
✨Be Ready for Flexibility
With hybrid working and flexible hours, it’s important to show that you can adapt to different working environments. Be prepared to discuss how you manage your time effectively and how you would handle tasks both at home and on-site. This will show that you’re not only organised but also adaptable to the needs of the agency.