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- Tasks: Support the Chief of Staff with scheduling, communication, and project coordination.
- Company: Join a dynamic insurance business that values innovation and growth.
- Benefits: Enjoy a hybrid work model and competitive salary with opportunities for professional development.
- Why this job: Gain exposure to senior leadership and make a real impact in a fast-paced environment.
- Qualifications: Previous PA experience in a professional setting; strong organisational and communication skills required.
- Other info: This is a 9-month fixed-term contract covering maternity leave.
The predicted salary is between 44000 - 66000 £ per year.
A brilliant opportunity has arisen for an experienced and adaptable Personal Assistant to join a dynamic, fast-evolving business within the insurance sector on a 9 month FTC to cover a period of maternity leave. This role will support the Chief of Staff directly while also working closely with the Executive Assistant to the CEO, offering a rare chance to operate at the centre of a growing, forward-thinking organisation.
This role is ideal for someone who enjoys variety, thrives under pressure, and takes genuine pride in keeping things running smoothly behind the scenes. The right candidate will be a natural problem-solver, a confident communicator, and someone who can manage changing priorities with ease.
What You’ll Be Doing:- Managing the Chief of Staff’s schedule and inbox, ensuring everything runs to time and nothing slips through the cracks.
- Keeping key reports and documents on track, particularly those related to board and senior leadership activity.
- Acting as a reliable first point of contact: handling calls, emails, and requests with professionalism and discretion.
- Preparing for meetings - drafting agendas, pulling together materials, and sometimes taking notes and following up on actions.
- Coordinating detailed international travel arrangements, including multi-stop itineraries and visa requirements.
- Supporting events logistics, from tracking guest lists to assisting with delivery on the day.
- Providing hands-on administrative support across a range of projects and internal initiatives.
- Overseeing processes such as invoicing and approvals, ensuring deadlines are met and systems are kept up to date.
- Maintaining confidentiality at all times and handling sensitive information with care.
- You’ve previously worked in a PA role in a fast-paced professional services environment.
- You’re someone who builds relationships easily - approachable, discreet, and professional.
- Exceptionally organised, with a strong eye for detail and the ability to juggle competing priorities.
- Comfortable using Microsoft Office (particularly Outlook, PowerPoint, Word, and basic Excel).
- Calm under pressure, proactive and able to anticipate what’s needed before being asked.
- You take ownership of your work, communicate clearly, and are happiest when part of a collaborative, supportive team.
This role offers exposure to senior stakeholders and the inner workings of a growing organisation, making it perfect for someone looking to deepen their experience and make a genuine impact.
Personal Assistant to Chief of Staff employer: LRA Search
Contact Detail:
LRA Search Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Chief of Staff
✨Tip Number 1
Familiarise yourself with the insurance sector and the specific challenges it faces. This knowledge will help you engage in meaningful conversations during interviews and demonstrate your understanding of the industry.
✨Tip Number 2
Network with current or former Personal Assistants in similar roles. They can provide insights into the day-to-day responsibilities and expectations, which can be invaluable when preparing for interviews.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or agenda for a hypothetical meeting. Presenting this during your interview can illustrate your proactive approach and attention to detail.
✨Tip Number 4
Research the Chief of Staff's background and the company's recent initiatives. Being able to discuss these topics will show your genuine interest in the role and help you stand out as a candidate.
We think you need these skills to ace Personal Assistant to Chief of Staff
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in personal assistant roles, particularly in fast-paced environments. Emphasise skills like organisation, communication, and problem-solving that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to manage schedules, handle sensitive information, and support senior stakeholders effectively.
Highlight Relevant Skills: In your application, clearly outline your proficiency with Microsoft Office tools, especially Outlook and PowerPoint. Provide examples of how you've used these tools to enhance productivity in previous roles.
Showcase Your Adaptability: Demonstrate your ability to thrive under pressure by sharing examples of how you've successfully managed competing priorities or adapted to changing situations in past positions.
How to prepare for a job interview at LRA Search
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage schedules and priorities is crucial. Be prepared to discuss specific examples of how you've successfully organised complex tasks or managed competing deadlines in previous roles.
✨Demonstrate Discretion and Professionalism
This role involves handling sensitive information, so it's important to convey your understanding of confidentiality. Share experiences where you maintained professionalism under pressure or dealt with confidential matters.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to think on your feet or adapt to sudden changes, and be ready to explain your thought process.
✨Familiarise Yourself with the Company
Research the company and its culture before the interview. Understanding their values and recent developments will help you tailor your responses and show genuine interest in the role and organisation.
