Personal Assistant | Property Development in London

A leading privately owned UK property and urban regeneration business is seeking a highly organised, proactive Personal Assistant to join a well-established Business Support Group. This is a varied and pivotal role within a fast-paced, ambitious organisation delivering some of the UK's most exciting large-scale regeneration schemes across residential, workspace, retail, leisure and education.

You'll sit within a team of 10 PAs and EAs, supporting a busy portfolio of senior stakeholders across two key business areas. Primarily, you will provide comprehensive support to a Director-level leader and two members of their team within Asset Management - a fast-moving, high-demand brief where strong diary management and polished presentation skills are essential. You will also support a Development Director and one of their team members, with a focus on diary management.

This is not a role for someone who wants a quiet inbox. You'll need to be trusted, discreet, detail-orientated and comfortable operating with autonomy in a dynamic environment where priorities shift quickly.

Key Responsibilities

• Managing multiple complex, frequently changing diaries across internal and external meetings
• Anticipating and proactively resolving scheduling conflicts
• Coordinating meetings including rooms, catering, travel and agendas
• Attending meetings to take notes and track agreed actions
• Arranging site visits, preparing itineraries and organising travel and accommodation
• Researching and booking venues for lunches, dinners and events; occasional out-of-hours support required

Communication & Stakeholder Management

• Acting as a key point of contact for internal and external stakeholders
• Drafting, proofreading and preparing high-quality correspondence, presentations and documents
• Building strong professional relationships across the business support team

Operational & Administrative Support

• Processing invoices, purchase orders and monthly expense reports
• Maintaining CRM databases and project directories
• General admin including printing, binding and tracker management
• Collating information for board reports and chasing stakeholder inputs
• Providing cover for other PAs and reception as needed

About You

• Proven PA experience in a fast-paced environment; property or real estate sector experience is an advantage but not essential
• Strong diary management skills are a must - you'll be juggling multiple demanding calendars simultaneously
• Demonstrable experience producing and preparing presentations to a high standard
• Highly organised with the ability to prioritise under pressure and meet tight deadlines
• Proficient in Microsoft Office including Teams, SharePoint, OneDrive and Copilot
• Strong written and verbal communication skills with a professional, confident manner
• High degree of discretion and confidentiality
• Proactive, solutions-focused and calm under pressure
• Flexible team player with a hands-on, can-do attitude
• Comfortable building relationships at all levels and representing the business professionally

Benefits

• £42,000 salary with discretionary bonus of up to 10%
• 25 days holiday plus bank holidays
• Pension matched up to 6%
• Life assurance (4x salary) and Permanent Health Insurance
• Private Medical Insurance, Dental Cover and Health Care Cash Plan
• Gym subsidy and Employee Assistance Programme
• Flexible benefits platform covering finance, travel, lifestyle and technology
• Enhanced family-friendly policies and hybrid working (4 days office / 1 day from home)
• 2 volunteering days per year and matched charitable donations up to £200
• Wellbeing framework, mental health first aiders and coaching programme

This is a fantastic opportunity to join a high-calibre, collaborative support team within a business that genuinely invests in its people and the communities it builds.