Executive Assistant | Family office

Executive Assistant

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Location: Remote-first (Quarterly in-person meetings + board meetings)
\\nSalary: Up to 70,000 per annum (DOE)
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About the Role

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We are seeking an organised, proactive, and discreet Executive Assistant to support the founder of a private investment and family office structure overseeing a diverse portfolio of growing businesses.

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This is a unique opportunity to work at the centre of a fast-moving, agile group, liaising with CEOs, senior leadership teams, and board-level stakeholders across multiple entities. The role suits an experienced EA who is confident operating autonomously in a predominantly remote environment and who thrives on responsibility, trust and variety.

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Role Overview

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The Executive Assistant will provide primary support to the founder, alongside limited diary support for a second senior family office principal. The role spans three key areas:

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• Executive & diary support Stakeholder and CEO coordination

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• Board and meeting support

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• You will act as a trusted gatekeeper, communicator, and organiser, ensuring smooth information flow, excellent time management, and professional engagement.

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Key Responsibilities

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Executive & Diary Support

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• Full diary management for the founder, including scheduling, prioritisation, and conflict resolution

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• Limited diary support for a secondary principal

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• Arranging travel, restaurants, drivers, and networking-related logistics

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• Handling occasional personal tasks with discretion (e.g. sourcing gifts)

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Stakeholder & CEO Coordination

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• Acting as a central point of contact between the founder and CEOs across the portfolio

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• Gathering updates, preparing briefing notes, and tracking actions

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• Ensuring timely follow-up and clear communication across entities

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Board & Meeting Support

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• Coordinating board meetings and senior leadership sessions

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• Preparing agendas, papers, summaries, and briefing documents

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• Attending board meetings as required (in person) to take minutes and track actions

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Skills & Experience

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Essential

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• Minimum 5+ years’ experience supporting senior executives, founders, or principals

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• Experience in private equity, investment, family office, or multi-entity environments

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• Exceptional organisation, prioritisation, and time management skills

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• Confidence engaging with CEOs, board members, and senior stakeholders

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• Strong written communication and note-taking abilities

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• High level of discretion and professionalism

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• Comfortable working remotely and managing your own workload

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Desirable

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• Experience supporting board or governance-level activity

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• Exposure to fast-paced, high-accountability environments

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• Degree-level education (not essential with strong EA experience)

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Working Pattern

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• Full-time role with standard business hours and flexibility

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• Occasional evening or out-of-hours work depending on business needs

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• Predominantly remote, with quarterly in-person meetings and board attendance as required

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This role is ideal for a senior EA who:

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• Enjoys autonomy and responsibility

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• Is comfortable with ambiguity and minimal hand-holding

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• Can balance professionalism with a personable, trusted approach

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• Is confident handling confidential and occasionally personal matters

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