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- Tasks: Support a senior partner with diary management, meetings, and administrative tasks.
- Company: Globally recognised organisation in the commercial property sector.
- Benefits: £38,000 pro rata salary, excellent benefits, and a 4-day work week.
- Why this job: Join a dynamic team and thrive in a fast-paced, collaborative environment.
- Qualifications: Experience as a PA, strong MS Office skills, and financial administration knowledge.
- Other info: Great opportunity for career growth and to make an impact.
The predicted salary is between 22800 - 31200 £ per year.
An established, globally recognised organisation within the commercial property sector is seeking an organised and proactive Personal Assistant to support one of their senior Partners. This is a great opportunity for an experienced PA who thrives in a fast-paced, professional environment and enjoys being at the centre of a busy, collaborative team. The successful candidate will provide seamless administrative support to the senior partner and contribute to the effective running of the wider team.
Key Responsibilities
- Diary & Meeting Management: Proactively manage complex diaries for senior leaders. Coordinate internal and external meetings and presentations. Arrange meeting rooms and ensure all visitor details are communicated in advance. Organise client and agent lunches, dinners, seminars, and events.
- Operational Support: Format and prepare client-facing documents, presentations, and correspondence. Provide administrative support across multiple teams as required. Coordinate travel arrangements for team members. Manage inboxes, including oversight of additional inboxes during periods of leave. Maintain electronic filing and project documentation. Prepare agendas, support pitch document production, and assist with induction of new starters (IT, phones, desk setup, etc.). Support general office processes including scanning, photocopying, binding, and troubleshooting basic IT issues. Circulate regular team communications.
- Financial Administration: Fee forecasting and invoicing. Monitor project expenses and ensure they are captured accurately. Draft purchase orders and support monthly fee reconciliation. Submit expenses on behalf of the team.
Skills & Experience
- Proven experience as a PA or Team Assistant.
- Experience in financial administration, specifically invoicing.
- Strong proficiency across MS Office (Word, PowerPoint, Excel, Outlook, Teams).
- Ability to manage multiple priorities and deadlines with ease.
- Excellent attention to detail and accuracy.
- Proven experience supporting senior stakeholders in a fast-paced environment.
Personal Attributes
- Highly organised with exceptional time management.
- Proactive, adaptable, and able to anticipate needs before they arise.
- A confident communicator who works well under pressure.
- A collaborative team player who can also work independently.
Personal Assistant (4 day week) in City of London employer: LRA Search
Contact Detail:
LRA Search Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant (4 day week) in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the senior partner you'll be supporting. Prepare some thoughtful questions to show you're genuinely interested and ready to contribute to their busy team.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed complex diaries or coordinated events. This will highlight your ability to thrive in a fast-paced environment.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant (4 day week) in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in diary management, financial administration, and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've supported senior leaders and managed multiple priorities in fast-paced environments. Let us know what makes you tick!
Show Off Your Tech Skills: Since proficiency in MS Office is key, make sure to mention your experience with Word, PowerPoint, Excel, and Outlook. If you've used Teams or other collaboration tools, give us the lowdown on that too. We love tech-savvy candidates!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at LRA Search
✨Know Your Diary Management
Since the role involves complex diary management, brush up on your skills in this area. Be ready to discuss how you’ve successfully managed multiple schedules in the past and share specific examples of how you prioritised meetings or resolved scheduling conflicts.
✨Showcase Your Financial Savvy
With financial administration being a key part of the job, prepare to talk about your experience with invoicing and expense management. Bring examples of how you’ve handled budgets or monitored project expenses to demonstrate your attention to detail and accuracy.
✨Demonstrate Proactivity
The ideal candidate is proactive and anticipates needs. Think of instances where you took initiative in your previous roles, whether it was streamlining processes or anticipating a team member's requirements before they asked. This will show that you can thrive in a fast-paced environment.
✨Be a Confident Communicator
As a Personal Assistant, communication is key. Prepare to discuss how you’ve effectively communicated with senior stakeholders and collaborated with teams. Practise articulating your thoughts clearly and confidently, as this will reflect your ability to work under pressure.