At a Glance
- Tasks: Support the operations Director with admin tasks like invoicing and document control.
- Company: Join Lovell, a leading construction firm in South Wales & West Region.
- Benefits: Enjoy part-time hours with a supportive team environment.
- Other info: Experience in construction is a plus but not essential.
- Why this job: Be part of a dynamic team while promoting equality and diversity.
- Qualifications: Previous admin experience with strong organisational and communication skills required.
The predicted salary is between 24000 - 36000 £ per year.
Job Description
Permanent, Part Time
Lovell South Wales & West Region are seeking an experienced, highly competent and confident construction secretary to join the Regional operational team based in the Cardiff office. As construction secretary your primary function will be to support and assist the operations Director to manage the administrative function of the team including consultant appointments, invoicing, document filing/ control and other associated activity.
You will be responsible to maintain and create a structured filing and record-keeping system for numerous departments, making sure all documents are accurate and securely stored. Compile and distribute monthly regional reports and adhere to the company’s Health and Safety policy. Promote the principles of the company’s equality and Diversity Policy by treating colleagues, clients and stakeholders with respect.
The successful candidate will have previously worked within an administration role with excellent organisational and communication skills. As a self-motivated individual, you will be accustomed to working on own initiative and prioritising the workload, adapting to any sudden changes in the priorities. You will be experienced and skilled in producing accurately typed documents and general administrative skills and will demonstrate experience with dealing with telephone calls at all complexities whilst being computer literate; experience with Word, PowerPoint, Excel and outlook is advantageous.
It would be desirable to have worked in the construction industry in a similar role.
If this sounds like you, do not hesitate to apply below!
Construction Secretary in Cardiff employer: Lovell
Lovell South Wales & West Region is an excellent employer, offering a supportive work culture that values teamwork and respect for diversity. With opportunities for professional growth and development within the construction industry, employees benefit from a structured environment in the vibrant city of Cardiff, where they can thrive in their roles while contributing to meaningful projects.
StudySmarter Expert Advice🤫
We think this is how you could land Construction Secretary in Cardiff
✨Tip Number 1
Familiarise yourself with the construction industry terminology and processes. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any interviews.
✨Tip Number 2
Network with professionals in the construction sector, especially those who have experience in administrative roles. Attend local industry events or join online forums to connect with potential colleagues and learn more about the expectations of the role.
✨Tip Number 3
Brush up on your software skills, particularly in Microsoft Office applications like Word, Excel, and PowerPoint. Consider taking a short course or watching tutorials to enhance your proficiency, as this will be crucial for the role.
✨Tip Number 4
Prepare examples of how you've successfully managed administrative tasks in previous roles. Be ready to discuss specific situations where you demonstrated strong organisational skills and adaptability, as these are key qualities for a construction secretary.
We think you need these skills to ace Construction Secretary in Cardiff
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in administrative roles, particularly in construction if applicable. Emphasise your organisational and communication skills, as well as your proficiency with software like Word, PowerPoint, Excel, and Outlook.
Craft a Strong Cover Letter:Write a cover letter that specifically addresses the job description. Mention your experience with document management, invoicing, and any familiarity with Health and Safety policies. Show enthusiasm for the role and how you can contribute to the team.
Highlight Relevant Skills:In your application, clearly outline your skills in managing administrative tasks, prioritising workloads, and adapting to changes. Provide examples of how you've successfully handled similar responsibilities in past roles.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a construction secretary role.
How to prepare for a job interview at Lovell
✨Showcase Your Organisational Skills
As a construction secretary, your ability to organise and manage documents is crucial. Be prepared to discuss specific examples of how you've successfully maintained filing systems or managed administrative tasks in previous roles.
✨Demonstrate Communication Proficiency
Effective communication is key in this role. During the interview, highlight your experience in handling complex telephone calls and your ability to communicate clearly with colleagues and clients. Consider sharing a scenario where your communication skills made a difference.
✨Familiarise Yourself with Health and Safety Policies
Since the role involves adhering to health and safety policies, it’s beneficial to have a basic understanding of these principles. Research common health and safety practices in the construction industry and be ready to discuss how you would implement them in your role.
✨Prepare for Technical Questions
Given the requirement for computer literacy, expect questions about your proficiency with software like Word, PowerPoint, Excel, and Outlook. Brush up on your skills and be ready to provide examples of how you've used these tools effectively in past positions.
