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- Tasks: Be the welcoming face of a busy office while managing daily operations.
- Company: Join a leading insurance firm in the heart of London.
- Benefits: Enjoy hybrid work, competitive pay, and a supportive environment.
- Why this job: Gain hands-on experience in a dynamic role with potential for growth.
- Qualifications: Previous receptionist or office management experience is essential.
- Other info: 6-month contract with possible extension; start ASAP.
The predicted salary is between 24000 - 36000 ÂŁ per year.
1 week ago Be among the first 25 applicants
This range is provided by Love Success. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
Direct message the job poster from Love Success
Job Title: Receptionist / Office Manager (6-Month Contract)
Location: City of London (Hybrid)
Contract: Full-time, 6-Month Fixed Term
Start Date: ASAP
About the Role
Our client, a leading insurance firm based in the City of London, is seeking a professional, proactive and highly organised Receptionist / Office Manager to join their team on a 6-month contract. This dual-role position is a fantastic opportunity to be the front face of a dynamic office, while also overseeing the smooth operation of the workplace environment.
Key Responsibilities
Reception Duties
- Act as the first point of contact for all visitors: welcoming, directing, and announcing them as appropriate
- Coordinate guest bookings with building security and manage refreshments and catering for meetings
- Prepare meeting rooms, check AV equipment, and liaise with IT to ensure full functionality ahead of meetings
- Communicate relevant visitor information, including transport disruptions or scheduled fire drills
- Accept deliveries and notify recipients promptly
- Manage internal post and support with scanning or e-filing when required
- Ensure kitchen areas are fully stocked, including coordination of fruit and milk deliveries
- Order and maintain supplies of office sundries such as stationery and branded items
- Support visiting colleagues from other global offices, including admin help and travel bookings
- Maintain an accurate office visitor tracker and proactively monitor office needs
- Undertake Fire Warden and First Aid training (to be provided)
- Assist with general clerical duties such as printing, photocopying and document preparation
Office Management Duties
- Oversee coffee machine maintenance and ordering of consumables
- Ensure all office equipment and appliances are in working order, liaising with external suppliers when necessary
- Track and escalate any reported office issues to ensure swift resolution
- Coordinate with cleaning teams to maintain cleanliness in all office and meeting spaces
- Manage AC settings and liaise with building maintenance as required
- Liaise with service providers (e.g. plant maintenance, ziptap, handyman services)
- Process expenses for the UK Country Manager
- Coordinate onboarding and offboarding logistics with IT and facilities
- Support an upcoming office move, consolidating two floors into one
Candidate Requirements
- Previous experience in a Receptionist and/or Office Management role within a corporate or professional services environment
- Excellent organisational and communication skills
- Able to multitask and remain calm under pressure
- Proficient in Microsoft Office and experience with systems such as Dynamics is advantageous
- Confident working autonomously and proactively solving problems
- Available to start at short notice
What’s on Offer
- Opportunity to work in a reputable insurance firm in the heart of London
- A varied and hands-on role in a professional and supportive environment
- Hybrid with Friday working from home
- 6-month fixed term contract with potential for extension
- Competitive hourly/day rate, depending on experience
If you are an experienced Receptionist / Office Manager looking for your next challenge in a fast-paced, professional setting, we’d love to hear from you.
To apply, please submit your CV and availability to start. Please note that only candidates who can start by the 16th June will be considered.
Seniority level
-
Seniority level
Not Applicable
Employment type
-
Employment type
Contract
Job function
-
Job function
Administrative
-
Industries
Insurance and Investment Management
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Receptionist employer: Love Success
Contact Detail:
Love Success Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist
✨Tip Number 1
Familiarise yourself with the company and its culture. Research the insurance firm and understand their values, mission, and recent news. This will help you tailor your conversations and show genuine interest during any interviews.
✨Tip Number 2
Practice your communication skills. As a Receptionist, you'll be the first point of contact for visitors. Role-play scenarios with friends or family to enhance your ability to greet guests warmly and handle inquiries confidently.
✨Tip Number 3
Brush up on your organisational skills. Since the role involves multitasking and managing various office duties, consider creating a mock schedule or checklist to demonstrate your ability to prioritise tasks effectively.
✨Tip Number 4
Network with current or former employees. Reach out on platforms like LinkedIn to connect with individuals who have worked in similar roles. They can provide insights into the company and potentially refer you, increasing your chances of landing the job.
We think you need these skills to ace Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in reception and office management roles. Emphasise skills such as organisation, communication, and multitasking, which are crucial for this position.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description that you are excited about and how your previous experience aligns with them.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and any experience with systems like Dynamics. This will demonstrate your capability to handle the technical aspects of the role.
Showcase Problem-Solving Abilities: Provide examples in your application of how you've proactively solved problems in past roles. This is particularly important for a position that requires managing office operations and addressing issues as they arise.
How to prepare for a job interview at Love Success
✨Show Your Organisational Skills
As a Receptionist/Office Manager, you'll need to demonstrate your ability to stay organised. Prepare examples of how you've successfully managed multiple tasks in previous roles, such as coordinating meetings or handling office supplies.
✨Be Personable and Professional
Since you'll be the first point of contact for visitors, it's crucial to convey a friendly yet professional demeanour. Practice your greeting and ensure you can engage with different types of people comfortably.
✨Familiarise Yourself with Office Technology
The role requires proficiency in Microsoft Office and possibly other systems like Dynamics. Brush up on these tools before the interview and be ready to discuss your experience with them.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills, especially under pressure. Think of scenarios where you've had to manage unexpected situations, like last-minute meeting changes or equipment failures, and how you handled them.
