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- Tasks: Support the CEO and COO with admin tasks, manage calendars, and organise events.
- Company: Join a friendly boutique client services firm in the vibrant West End.
- Benefits: Enjoy flexible work options, a sociable team environment, and opportunities for growth.
- Why this job: Be a key player in a dynamic SME, enhancing your skills while making a real impact.
- Qualifications: Experience supporting senior executives in a client-driven environment is essential.
- Other info: This role offers a chance to thrive in a proactive and organised setting.
The predicted salary is between 36000 - 60000 £ per year.
Fully office based role (Every other Monday work at home) Hours: 08.30-17.30/09.00-18.00
Our client, a boutique client services firm with a friendly and sociable team based at their West End office, is looking for an established Personal Assistant and Office Manager to support the CEO and COO, whilst taking ownership of key administrative functions across the business. This is a pivotal role in ensuring smooth office operations, while directly assisting the Executives to manage their time, projects and business relationships effectively.
The ideal candidate will have solid experience of supporting senior Executives, ideally in a SME client driven business environment, and can demonstrate broad experience across a wide range of duties within their previous roles such as office management, marketing and event management. This role would suit someone who thrives working in an SME and who is proactive, organised, competent in multitasking and brings a strong work ethic.
- Provide high level administrative support to the COO and CEO, managing complex calendars, scheduling multi-party meetings etc.
- Prepare detailed itineraries for international and domestic travel including flights, accommodation and transportation.
- Draft, proofread and edit reports, presentations and correspondence for internal/external stakeholders.
- Liaison of key clients, stakeholders, and business partners representing the CEO and COO in a professional and approachable manner.
- Establish, implement and refine office procedures, processes and workflows for optimum efficiency.
- Manage inventory and office supplies ensuring the office is stocked with necessary materials and equipment.
- Liaise with building management and external vendors for facilities management.
- Take ownership of organising and coordinating company events, offsites and team building activities.
- Updating CRM and generating reports.
We will be shortlisting candidates based on recent and relevant transferable experience. Salary will be based on experience.
Personal Assistant and Office Manager employer: Love Success
Contact Detail:
Love Success Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant and Office Manager
✨Tip Number 1
Familiarise yourself with the specific tools and software commonly used in office management, such as CRM systems and scheduling tools. Being able to demonstrate your proficiency in these areas during the interview can set you apart from other candidates.
✨Tip Number 2
Research the company culture of the boutique client services firm. Understanding their values and work environment will help you tailor your responses in interviews and show that you're a great fit for their team.
✨Tip Number 3
Prepare examples of how you've successfully managed complex calendars and organised events in previous roles. Being ready to discuss these experiences will highlight your organisational skills and ability to multitask effectively.
✨Tip Number 4
Network with professionals in similar roles or industries. Engaging with others can provide insights into the expectations for a Personal Assistant and Office Manager, and may even lead to referrals or recommendations.
We think you need these skills to ace Personal Assistant and Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in supporting senior executives, office management, and multitasking. Use specific examples that demonstrate your ability to manage complex calendars and coordinate meetings.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention your proactive approach and strong work ethic, and provide examples of how you've successfully managed administrative functions in previous roles.
Showcase Relevant Skills: Emphasise skills that are crucial for this position, such as organisation, communication, and attention to detail. Highlight any experience with CRM systems or event management, as these are key aspects of the job.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as this reflects your attention to detail and professionalism, which are essential for the role.
How to prepare for a job interview at Love Success
✨Showcase Your Organisational Skills
As a Personal Assistant and Office Manager, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed complex calendars or coordinated multiple projects simultaneously in your previous roles.
✨Demonstrate Proactivity
This role requires someone who takes initiative. Share instances where you identified a problem and took steps to resolve it without being asked. This will show that you can thrive in a dynamic SME environment.
✨Highlight Your Communication Skills
You'll be liaising with key clients and stakeholders, so it's important to convey your strong communication abilities. Prepare to discuss how you've effectively communicated with various parties in past roles, especially in high-pressure situations.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle unexpected challenges. Think of scenarios from your past experience where you had to adapt quickly and manage competing priorities, and be ready to share those stories.
