Team Co-ordinator to £40,000 in Guildford

Our client designs and delivers high-impact, future-ready workspaces that enable organisations to thrive in an ever-evolving world of work. They are seeking a proactive and highly organised Team & Project Coordinator to join their team on a 12-month fixed-term contract (maternity cover).

This is a varied, hands‑on role that combines project coordination with office and team support. Working closely with colleagues across the business in a friendly and cohesive environment, you'll play a central role in keeping projects on track, ensuring the office runs smoothly, and supporting a collaborative, high‑performing team.

The Role

As Team & Project Coordinator, you'll act as a central point of coordination for the wider team, supporting projects from initial planning through to completion while ensuring the smooth day-to-day running of the office. This role requires exceptional organisational skills, a proactive mindset and the ability to manage multiple priorities in a fast-paced environment.

Team & Office Coordination

• Coordinate diaries, meetings and travel arrangements for the team.
• Organise internal meetings, client events, team socials and meeting logistics.
• Manage office supplies, equipment, facilities maintenance and supplier relationships.
• Ensure compliance with health & safety requirements, office procedures and quality standards.
• Provide general administrative support while contributing to a positive, collaborative team culture.

Project Coordination

• Prepare and maintain project documentation, including Health & Safety files.
• Support Project Managers with project administration, scheduling and progress tracking.
• Coordinate site documentation, deliveries, couriers and equipment logistics.
• Maintain project administration systems and provide user support where required.
• Raise purchase orders, coordinate procurement requests and arrange client gifts.
• Assist with pre-construction administration, supplier onboarding and client documentation.

About You

You'll be an organised, adaptable and solutions-focused coordinator who enjoys variety and thrives in a collaborative environment.

You'll ideally bring:

• Previous experience in a Project Coordinator, Team Coordinator, Office Manager or Business Support role.
• Strong organisational and time management skills, with the ability to juggle multiple priorities.
• A proactive, detail-oriented approach and the confidence to work independently.
• Excellent communication and stakeholder management skills, with the ability to build relationships across all levels.
• A flexible, positive attitude and the ability to remain calm and efficient in a fast-paced environment.

Salary will be dependent upon experience.