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- Tasks: Join our team as a Facilities Coordinator, managing compliance and maintenance tasks.
- Company: Work with a global financial company in the vibrant West End.
- Benefits: Enjoy a hybrid work model, competitive salary, and great corporate perks.
- Why this job: This role offers a dynamic environment and the chance to make a real impact.
- Qualifications: Experience in a similar role and IOSH qualification are required.
- Other info: Potential for contract extension and one remote work day per week after probation.
The predicted salary is between 32000 - 48000 £ per year.
£35000-39000 + excellent benefits.
City based
Our client is a global consultancy firm with state of the art offices in the City.
Due to expansion, they are recruiting for a facilities coordinator with staff management experience to lead a small team of two others in ensuring that the facilties team runs smoothly whilst acting as a key liaison across the business for all things office related.
Duties will include:
Acting as the Key holder with responsibilities for accessing the offices in an emergency out of hours and following the Business Continuity processes.
- Forming a Member of the Office Incident Response Team.
- Managing ‘Facilities Helpdesk’ mailbox; ensuring all emails are acknowledged and queries resolved
- Assisting with office moves and set ups when required.
- Managing the Facilities documents and filing system.
- Working with the UK Facilities Team to complete duties and projects as required, particularly during holidays/sickness.
- Software champion for office workplace systems.
- Liaising with the IT Team on tasks and projects.
The Facilities coordinator will build strong relationships with suppliers:
- Contractor inductions, Managing the work schedules for contractors including PPM’s and ensuring jobs are booked. Keeping a track on their status, highlighting any issues and close out.
- Logging reactive calls with suppliers as required, including lifts, fire panels, intruder alarms, access systems. Following up calls to ensure they are closed out and actions resolve.
- Complete site inductions, review of RAMS and issuing of work permits.
- Occasional working outside of standard hours to oversee contractors on site.
The ideal Facilities coordinator will have:
- Experience in health & safety compliance (e.g. office meter readings, energy usage, etc.).
- Some experience in budgeting (invoicing, POs, etc.)
- Excellent supervisory and line management experience. (essential)
- Advanced to Intermediate IT skills, especially in the use of Microsoft Office products
My client will also prefer candidates with one of the following qualifications:
- COSHH Management.
- IOSH or NEBOSH H&S Qualification.
- Knowledge of ISO’s 14001 and 45001.
Salary is dependent on experience
Facilities Coordinator employer: Love Success
Contact Detail:
Love Success Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Familiarize yourself with Health & Safety Regulations relevant to the facilities management sector. Being knowledgeable about these regulations will not only help you in the role but also demonstrate your proactive approach during interviews.
✨Tip Number 2
Network with professionals in the facilities management field, especially those who have experience in corporate environments. This can provide you with valuable insights and potentially lead to referrals for the position.
✨Tip Number 3
Highlight any experience you have with vendor management and contract negotiations. Being able to discuss specific examples of how you've successfully managed SLAs or contract renewals will set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your organizational skills and how you handle multiple tasks simultaneously. The role requires effective prioritization, so be ready to share strategies you've used in past positions to manage your workload efficiently.
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities coordination, particularly in corporate environments. Emphasize any previous roles where you managed compliance with Health & Safety regulations or worked closely with contractors.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific experiences that demonstrate your proactive approach and ability to manage budgets and vendor relationships effectively.
Highlight Relevant Qualifications: If you have the IOSH qualification, be sure to mention it prominently in your application. This is a key requirement for the role and will set you apart from other candidates.
Showcase Your Communication Skills: Since the role involves liaising with various stakeholders, highlight your communication skills in both your CV and cover letter. Provide examples of how you've successfully collaborated with teams or managed events in the past.
How to prepare for a job interview at Love Success
✨Show Your Proactivity
As a facilities coordinator, being proactive is key. Be prepared to discuss specific examples from your past experience where you took the initiative to solve problems or improve processes. This will demonstrate your ability to thrive in a fast-paced environment.
✨Understand Health & Safety Regulations
Familiarize yourself with Health & Safety regulations relevant to the role. Be ready to talk about your experience with H&S Induction Tours, DSE assessments, and how you've ensured compliance in previous positions. This knowledge will show that you're serious about safety.
✨Budget Management Skills
Since the role involves managing budgets and expenses, be prepared to discuss your experience with financial oversight. Highlight any specific tools or methods you've used to track expenses and ensure compliance with budgetary constraints.
✨Collaboration and Communication
The job requires liaising with various stakeholders, including vendors and contractors. Prepare to share examples of how you've effectively communicated and collaborated with different teams to achieve common goals, especially in event management or service delivery.
