At a Glance
- Tasks: Support senior executives with calendar management, meetings, and travel arrangements.
- Company: Dynamic international investments firm in the West End.
- Benefits: Competitive salary, bonus, hybrid working, and exposure to senior leadership.
- Other info: Opportunity for occasional international travel and excellent career growth.
- Why this job: Join a professional team and make an impact in a fast-paced corporate environment.
- Qualifications: Experience supporting senior executives and strong organisational skills required.
The predicted salary is between 65000 - 70000 £ per year.
An international investments firm is seeking a highly organised and proactive Executive Assistant to support the senior stakeholders in the secretariat team and IR team. This role will involve managing complex calendars, coordinating Board and Committee meetings, supporting investor relations activities and roadshows, arranging travel, preparing presentations and meeting materials, and acting as a key liaison between senior stakeholders, shareholders, and Non-Executive Directors.
The successful candidate will have previous solid experience supporting senior executives within a fast-paced corporate environment, strong organisational and communication skills, and the ability to handle confidential information with discretion. Experience with Board administration and investor relations support is advantageous. The ideal candidate will have worked for a listed company and a good understanding of a PLC.
Key Responsibilities- Provide day-to-day administrative and operational support to the Secretariat and Investor Relations teams.
- Manage complex calendars, meetings, appointments, and international travel arrangements.
- Act as a liaison between internal teams, shareholders, investors, Board members, and external stakeholders.
- Maintain and update investor relations databases, contact records, and meeting notes.
- Coordinate Board and Committee meetings, including agenda preparation, collation of papers, and timely distribution of materials.
- Manage the upload and organisation of Board documentation through Boardvantage.
- Support Board meetings, shareholder meetings, and related governance activities.
- Coordinate investor roadshows and assist with logistics and scheduling.
- Work closely with Executive Assistants and wider support teams on Board and investor-related arrangements.
- Serve as a key point of contact for Non-Executive Directors, including travel coordination and expense management.
This is an excellent opportunity to join a professional and dynamic international business with exposure to senior leadership and governance activities. Occasional international travel will be required for Board meetings. Salary is dependent on experience.
Due to the level of interest we expect, if you have not been contacted within 48 hours of your application, please assume that you have not been successful.
Executive Assistant - Board Level employer: Love Success
Join a prestigious international investments firm located in the vibrant West End, where you will thrive in a professional and dynamic work environment. With a strong emphasis on employee growth, this role offers exposure to senior leadership and governance activities, alongside a competitive salary and benefits package, including hybrid working arrangements that promote work-life balance. The company fosters a culture of collaboration and support, making it an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Board Level
✨Tip Number 1
Network like a pro! Reach out to connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills as an Executive Assistant. This will help you tailor your responses and show that you’re genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you’ll need to liaise with various stakeholders. Role-play common interview scenarios with a friend to boost your confidence and refine your answers.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of exciting opportunities waiting for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Executive Assistant - Board Level
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex calendars and supporting senior executives, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience with Board administration and investor relations, and don’t forget to show your enthusiasm for working with us at StudySmarter.
Showcase Your Organisational Skills:In your application, give examples of how you've successfully managed multiple tasks and priorities in a fast-paced environment. We love candidates who can demonstrate their organisational prowess, especially when it comes to coordinating meetings and travel arrangements.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Love Success
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of an Executive Assistant at a board level. Familiarise yourself with the company's structure, their recent activities, and any relevant news. This will help you demonstrate your genuine interest and knowledge during the conversation.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex calendars and coordinated meetings in the past. Use the STAR method (Situation, Task, Action, Result) to clearly outline your experiences and how they relate to the responsibilities of the role.
✨Communicate Effectively
As an Executive Assistant, strong communication skills are key. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to the questions asked and respond thoughtfully, showing that you can handle high-pressure situations with poise.
✨Demonstrate Discretion and Professionalism
Since you'll be dealing with confidential information, it's crucial to convey your understanding of discretion. Share examples of how you've handled sensitive information in previous roles, emphasising your commitment to maintaining confidentiality and professionalism in all interactions.
