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- Tasks: Support the Director with diary management, communications, and meeting coordination.
- Company: Join a mission-driven charity making a difference across Scotland.
- Benefits: Enjoy flexible working, 30 days holiday, and a competitive pension scheme.
- Why this job: Be at the heart of impactful work while developing your skills in a dynamic environment.
- Qualifications: Experience supporting senior leaders, excellent organisation, and communication skills required.
- Other info: Hybrid role with one day in the office; perfect for balancing work and life.
The predicted salary is between 37181 - 37181 £ per year.
Executive Assistant to Director – 13 month FTC
Flexible – Hybrid – 1 day per week in office (either Edinburgh or Glasgow office )
Full Time: 37.5 hours per week
Salary: £37,181 per annum
Ready to be at the heart of a mission-driven Scottish based charity. We’re looking for an exceptional Executive Assistant to support our Director and senior leadership team – someone who thrives in a fast-paced environment and can juggle priorities with calm confidence and absolute discretion.
What you’ll be doing:
- Act as right hand to the Director – managing diaries, inboxes, travel, and communications with precision and poise
- Coordinate senior leadership activities and governance functions across Scotland and the UK-wide team
- Provide high-quality secretariat support to the regional Committee – from planning and papers to minutes and follow-ups
- Anticipate needs and drive the smooth running of meetings, briefings, and key engagements, including media appearances
- Produce sharp, well-crafted documents and communications on behalf of senior leaders
- Maintain systems, shared drives, and SharePoint tools to keep leadership workflows efficient and streamlined
- Support internal communications, staff engagement, and special projects that shape our culture and impact
- Be the trusted go-to person for senior leaders – a steady hand managing complex tasks, relationships, and information flow
What we’re looking for:
- Significant experience supporting senior leaders or Boards – you know how to manage up and keep things moving
- Outstanding organisation and time management skills – you’re a natural at juggling priorities under pressure
- First-rate communication skills – written, verbal, and everything in between
- Confident using Microsoft Office tools, especially SharePoint, Word, and Excel
- Experience of committee or Board support, including agenda setting, minute taking, and follow-up
- Discretion, diplomacy, and professionalism – you\’re trusted with sensitive information and high-level relationships
- Energy, initiative and proactivity – you spot what needs doing and get it done
In return you will enjoy:
30days holiday + bank holidays
Flexible working hours and practices
Competitive pension scheme and salary sacrifice benefits
#J-18808-Ljbffr
EA to Executive Director employer: Love Success
Contact Detail:
Love Success Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to Executive Director
✨Tip Number 1
Familiarise yourself with the charity's mission and values. Understanding what drives the organisation will help you align your approach and demonstrate your commitment during interviews.
✨Tip Number 2
Network with current or former employees of the charity. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach when engaging with the hiring team.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed complex tasks and supported senior leaders in previous roles. This will showcase your relevant experience and ability to thrive in a fast-paced environment.
✨Tip Number 4
Demonstrate your proficiency with Microsoft Office tools, especially SharePoint, Word, and Excel, by being ready to discuss how you've used these tools effectively in past positions to enhance productivity and communication.
We think you need these skills to ace EA to Executive Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience supporting senior leaders, showcasing your organisational and time management skills. Use specific examples that demonstrate your ability to juggle priorities and manage complex tasks.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the charity's mission. Highlight your first-rate communication skills and provide examples of how you've successfully managed communications and relationships in previous roles.
Showcase Relevant Skills: Emphasise your proficiency with Microsoft Office tools, particularly SharePoint, Word, and Excel. Mention any experience you have with committee or Board support, including agenda setting and minute taking, as this is crucial for the role.
Demonstrate Discretion and Professionalism: In your application, convey your understanding of the importance of discretion and professionalism when handling sensitive information. Provide examples of situations where you've maintained confidentiality and built trust with senior leaders.
How to prepare for a job interview at Love Success
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage multiple tasks is crucial. Prepare examples of how you've successfully juggled priorities in previous roles, highlighting your time management skills and attention to detail.
✨Demonstrate Discretion and Professionalism
This role requires handling sensitive information. Be ready to discuss situations where you've maintained confidentiality and professionalism, showcasing your trustworthiness and diplomatic approach.
✨Familiarise Yourself with Microsoft Office Tools
Since the job involves using SharePoint, Word, and Excel, brush up on these tools before the interview. You might be asked about your proficiency or even given a practical test, so being prepared will give you an edge.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-time scenarios. Think of examples where you've anticipated needs or resolved conflicts, as this will demonstrate your proactive nature and ability to support senior leaders effectively.
