At a Glance
- Tasks: Support a dynamic team with diary management, travel coordination, and event planning.
- Company: Join a friendly boutique investment firm in the vibrant West End.
- Benefits: Flexible work options, collaborative culture, and opportunities for professional growth.
- Other info: Work closely with an experienced PA and enjoy a sociable office environment.
- Why this job: Gain hands-on experience in a varied role while making valuable connections.
- Qualifications: Previous office support experience and strong organisational skills.
The predicted salary is between 30000 - 40000 € per year.
Fully office-based role (with the flexibility to work from home every other Monday). Hours: 09:00 – 18:00 M-F.
Our client, a boutique investment firm with a friendly, sociable, and highly collaborative culture, is seeking a PA / Team Assistant to join their welcoming West End office. Working closely alongside an experienced PA, the role offers outstanding exposure and the chance to further develop your PA and business support skills within a hands-on, varied, and dynamic setting where no two days are the same.
You will play a central role in ensuring the smooth day-to-day running of the office while delivering a polished and client-focused experience for visitors and stakeholders alike.
PA responsibilities will include:
- Diary and calendar management
- Coordinating travel arrangements for senior executives
- Organising meetings, team lunches, and social events
- Supporting wider business functions including marketing, compliance, and finance
You will also liaise regularly with the Paris office, providing valuable international exposure and the opportunity to work across multiple areas of the business.
Additional responsibilities will include:
- Welcoming visitors
- Preparing meeting rooms
- Assisting with the overall organisation and presentation of the office environment
- Supporting office management duties such as ordering and maintaining office supplies and equipment
- Coordinating daily team lunches
- Liaising with suppliers and building management when required
The role will also involve supporting marketing and business development activities, including:
- Maintaining CRM systems
- Updating client information and meeting notes
- Assisting with ongoing projects and business initiatives
You will have the opportunity to help coordinate client events, company socials, inductions, onboarding processes, and wider internal projects, making this a highly varied and engaging position.
This opportunity is ideally suited to a candidate with previous office support or administrative experience who is proactive, personable, highly organised, and eager to build a long-term career within a smaller, close-knit environment.
Personal Assistant / Team Administrator - Commercial and... in City of London employer: Love Success
Our client is an exceptional employer, offering a vibrant and collaborative work culture in the heart of the West End. With a focus on employee growth, this boutique investment firm provides ample opportunities for professional development and exposure to various business functions, ensuring that every day is engaging and rewarding. The friendly atmosphere, combined with the flexibility of remote work every other Monday, makes it an ideal place for those seeking a meaningful career in a supportive environment.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant / Team Administrator - Commercial and... in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a PA role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company culture and think about how your skills align with their needs. Practise common interview questions and be ready to showcase your organisational prowess.
✨Tip Number 3
Show off your personality! In a friendly and sociable environment, being personable is key. Be yourself during interviews and interactions; it’ll help you stand out as a great fit for the team.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that could be perfect for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Personal Assistant / Team Administrator - Commercial and... in City of London
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We love a friendly and sociable vibe, so don’t be afraid to show us who you are. A touch of warmth can make your application stand out in our collaborative culture.
Tailor Your Experience:Make sure to highlight your relevant experience in office support or administration. We’re looking for someone who’s proactive and organised, so connect your past roles to the responsibilities mentioned in the job description. It’ll help us see how you fit into our dynamic team!
Be Clear and Concise:Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points if necessary to break down your skills and experiences, making it easier for us to see your qualifications at a glance.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Love Success
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant and Team Administrator. Familiarise yourself with diary management, travel coordination, and office organisation. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your People Skills
Since this role involves liaising with various stakeholders and welcoming visitors, be prepared to discuss your interpersonal skills. Share examples of how you've built relationships in previous roles and how you handle different personalities in a professional setting.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and organisational skills. Think of specific situations where you successfully managed competing priorities or resolved conflicts. This will show your potential employer that you're proactive and can thrive in a dynamic environment.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the company culture, team dynamics, or upcoming projects. This not only shows your interest in the role but also helps you gauge if the company is the right fit for you.
