Permanent Office Manager / Executive Assistant (Part-time)
City of London | £50,000 pro-rata (£40,000) | Permanent | 4 days per week
An exciting opportunity has arisen for a highly organised and proactive Office Manager / Executive Assistant to join a small, professional financial services business based in the City, close to St Paul's.
This is a varied, hands‑on role supporting a team of approximately 20 people, offering a broad mix of office management, executive support and business administration.
Working four days per week, with three days in the office and one from home, this would suit someone who enjoys taking ownership, thrives in a busy environment and takes real pride in ensuring everything runs smoothly behind the scenes.
The Role
This is a genuinely varied position with responsibilities spanning several areas of the business. You will be a central point of contact for the team, providing essential support to senior colleagues while overseeing the smooth day‑to‑day running of the office.
Key Responsibilities
- Executive Support: Diary management, coordinating meetings, arranging travel, organising events and preparing documents.
- Office Management: Overseeing facilities, office supplies, meeting rooms, visitors and supplier relationships.
- Finance Administration: Processing invoices, managing expenses and handling client recharges.
- Compliance: Maintaining records, coordinating quarterly adviser reviews and assisting with regulatory reporting.
- HR Administration: Supporting onboarding and off‑boarding, recruitment administration and performance review processes.
- IT Coordination: Liaising with IT providers and coordinating day‑to‑day technical support.
- Marketing & CRM: Assisting with website updates, newsletters, LinkedIn activity and maintaining the company contact database.
About You
We are looking for someone who is dependable, positive and naturally proactive, with the confidence to take responsibility and see things through.
You will ideally have:
- Previous experience in an Office Manager, Executive Assistant or broad administrative role.
- Excellent organisational skills and exceptional attention to detail.
- The ability to manage competing priorities and use your initiative.
- Strong Microsoft Office skills, particularly Outlook.
- Excellent communication skills and a confident, professional manner.
- A helpful, flexible attitude and a willingness to get involved across all areas of the business.
Why Apply?
A fantastic opportunity to join a close-knit professional team in a varied role where you will genuinely make a difference. You will enjoy considerable breadth, autonomy and the opportunity to become an integral part of the business.
Interested?
If you are an experienced Office Manager / EA looking for a varied four-day week opportunity in the City, we would love to hear from you.
At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all.
Permanent Office manager/ Personal Assistant - Investments in City of London employer: Love Success
At Love Success, we pride ourselves on being an exceptional employer that fosters a collaborative and dynamic work culture in the heart of Greater London. Our commitment to employee growth is evident through tailored development opportunities and a supportive environment that encourages innovation and teamwork. Join us to not only advance your career but also to be part of a vibrant team dedicated to excellence in the financial services sector.
