At a Glance
- Tasks: Support the Director and senior leadership team in a dynamic charity environment.
- Company: Mission-driven Scottish charity focused on making a positive impact.
- Benefits: 30 days holiday, flexible working, competitive salary, and pension scheme.
- Other info: Join a diverse team committed to inclusion and personal growth.
- Why this job: Be at the heart of impactful projects while developing your professional skills.
- Qualifications: Experience supporting senior leaders, excellent organisation, and communication skills.
Executive Assistant to Director - 12 month FTC Flexible - Hybrid - 1 day per week in office (either Edinburgh or Glasgow) Fixed Term, Full Time 37.5 hours per week Salary: £37,181 per annum
Ready to be at the heart of a mission-driven Scottish based charity. We're looking for an exceptional Executive Assistant to support our Director and senior leadership team - someone who thrives in a fast-paced environment and can juggle priorities with calm confidence and absolute discretion.
What you'll be doing:
- Act as right hand to the Director - managing diaries, inboxes, travel, and communications with precision and poise
- Coordinate senior leadership activities and governance functions across Scotland and the UK-wide team
- Provide high-quality secretariat support to the regional Committee - from planning and papers to minutes and follow-ups
- Anticipate needs and drive the smooth running of meetings, briefings, and key engagements, including media appearances
- Produce sharp, well-crafted documents and communications on behalf of senior leaders
- Maintain systems, shared drives, and SharePoint tools to keep leadership workflows efficient and streamlined
- Support internal communications, staff engagement, and special projects that shape our culture and impact
- Be the trusted go-to person for senior leaders - a steady hand managing complex tasks, relationships, and information flow
What we're looking for:
- Significant experience supporting senior leaders or Boards - you know how to manage up and keep things moving
- Outstanding organisation and time management skills - you're a natural at juggling priorities under pressure
- First-rate communication skills - written, verbal, and everything in between
- Confident using Microsoft Office tools, especially SharePoint, Word, and Excel
- Experience of committee or Board support, including agenda setting, minute taking, and follow-up
- Discretion, diplomacy, and professionalism - you're trusted with sensitive information and high-level relationships
- Energy, initiative and proactivity - you spot what needs doing and get it done
In return you will enjoy:
- 30 days holiday + bank holidays
- Flexible working hours and practices
- Competitive pension scheme and salary sacrifice benefits
Remote Executive Assistant Scotland - 12 Month FTC in Swansea employer: Love Success Recruitment
Join a mission-driven charity in Scotland as an Executive Assistant, where you'll play a pivotal role in supporting senior leadership while enjoying a flexible hybrid work environment. With 30 days of holiday, a competitive pension scheme, and a strong commitment to diversity and inclusion, this organisation fosters a supportive culture that prioritises employee growth and well-being. Be part of a team that values your contributions and empowers you to thrive in a dynamic setting.
StudySmarter Expert Advice🤫
We think this is how you could land Remote Executive Assistant Scotland - 12 Month FTC in Swansea
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the hunt for an Executive Assistant role, and who knows? They might just have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the charity's mission and values, and think about how your skills can support their goals. Practise common interview questions and be ready to showcase your organisational prowess and communication skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Mention something specific from the interview to remind them of your conversation and keep you top of mind.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to find and apply for roles like this one. Plus, it shows you're serious about joining the team and helps us keep track of your application.
We think you need these skills to ace Remote Executive Assistant Scotland - 12 Month FTC in Swansea
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for this role. Highlight your experience supporting senior leaders and managing complex tasks, as this is what we’re really looking for!
Show Off Your Communication Skills:Since first-rate communication is key for this position, ensure your written application is clear, concise, and free of errors. We want to see your ability to produce sharp documents right from the start!
Demonstrate Your Organisational Skills:Use your application to showcase your outstanding organisation and time management skills. Give examples of how you’ve successfully juggled priorities in fast-paced environments – it’ll make you stand out to us!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates about the process!
How to prepare for a job interview at Love Success Recruitment
✨Know Your Director
Before the interview, take some time to research the Director and their work. Understanding their priorities and style will help you tailor your responses and demonstrate that you're the right fit for their needs.
✨Showcase Your Organisation Skills
Prepare examples that highlight your outstanding organisation and time management skills. Think of specific situations where you successfully juggled multiple tasks or managed a complex project, as this role demands a calm and confident approach under pressure.
✨Master the Tech
Familiarise yourself with Microsoft Office tools, especially SharePoint, Word, and Excel. Be ready to discuss how you've used these tools in previous roles to streamline workflows or enhance communication, as this will show your technical competence.
✨Demonstrate Discretion and Professionalism
Be prepared to discuss how you've handled sensitive information in the past. Highlight your ability to maintain confidentiality and build trust with senior leaders, as discretion is key in this role.
