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- Tasks: Welcome visitors, manage meeting rooms, and support office tasks.
- Company: Join a friendly boutique finance firm in the vibrant West End.
- Benefits: Enjoy a competitive salary and a supportive team environment.
- Why this job: Perfect for those who love engaging with people and thrive in a dynamic setting.
- Qualifications: Prior office support and PA experience required; strong communication skills essential.
- Other info: Full-time role, Monday to Friday, in a collaborative office atmosphere.
The predicted salary is between 28000 - 42000 £ per year.
Our client, a friendly and busy boutique finance firm, is looking for a flexible and diligent Receptionist/Office Coordinator. This role requires someone who presents themselves well, is personable, engaging, and has prior office support and PA experience. Working in a small but friendly office, our ideal candidate will be comfortable dealing with C suite clients, customer-focused, proactive in their approach, and enthusiastic to work in a team. We are looking for candidates who can demonstrate good communication skills.
Reception Support:
- Welcome and greet visitors to ensure a professional and friendly reception.
- Provide hospitality services (tea, coffee, and water) during client meetings.
- Manage meeting rooms, including setting up IT and AV equipment.
- Organise board lunches and catering as required for meetings and events.
Office Support:
- Assist and provide backup for the two Executive Assistants when needed.
- Handle PA tasks as required.
- Enter and maintain contact data and interactions in the firm's CRM system.
- Assist with office-related tasks, such as printing, binding, and mailing.
- Order and manage office supplies for the stationary room.
- Oversee kitchen supplies and maintain the coffee machine.
- Support in planning and executing office social events.
- Coordinate with building reception/security/maintenance, as necessary.
- Ensure the office environment is well-maintained and up to standard.
Please apply today if this sounds like you!
Reception / Office Coordinator employer: Love Success Recruitment
Contact Detail:
Love Success Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception / Office Coordinator
✨Tip Number 1
Familiarise yourself with the company culture and values of the boutique finance firm. This will help you tailor your approach during interviews and demonstrate that you're a good fit for their team.
✨Tip Number 2
Practice your communication skills, especially in a professional context. Since the role involves dealing with C-suite clients, being articulate and confident will set you apart from other candidates.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed office tasks or events in the past. This will highlight your proactive approach and ability to support the Executive Assistants.
✨Tip Number 4
Network with current or former employees of the firm if possible. They can provide insights into the office environment and expectations, which can be invaluable during your interview process.
We think you need these skills to ace Reception / Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office support and PA roles. Emphasise your communication skills and any experience dealing with C-suite clients, as this is crucial for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your personable nature and enthusiasm for working in a team. Mention specific examples of how you've successfully managed reception duties or supported executives in previous roles.
Highlight Relevant Skills: In your application, clearly outline skills that align with the job description, such as hospitality services, IT setup for meetings, and CRM management. Use bullet points for clarity and impact.
Proofread Your Application: Before submitting, carefully proofread your application to eliminate any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at Love Success Recruitment
✨Dress to Impress
As a Receptionist/Office Coordinator, first impressions matter. Make sure to dress professionally and appropriately for the office environment. A smart outfit will not only boost your confidence but also show that you take the role seriously.
✨Showcase Your Communication Skills
Since the role involves dealing with C-suite clients and providing hospitality services, it's crucial to demonstrate your excellent communication skills. Practice clear and concise responses to common interview questions, and be ready to engage in friendly conversation.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle various office situations. Think of examples from your past experience where you successfully managed tasks or resolved issues, especially in a team setting.
✨Research the Company Culture
Understanding the company’s culture is key to showing your enthusiasm for the role. Familiarise yourself with the boutique finance firm's values and work environment, and be prepared to discuss how you can contribute positively to their team.
