EA to Executive Director to £65,000

Hybrid Working ( 2- 3 days in Canary Wharf offices (09.00- 17.00)

18 Month Fixed-term contract.

Immediate start (candidates will need to be available immediately or within 1 week).

Our client, a global public interest organisation, is seeking an Executive Assistant to provide high-level, proactive, and comprehensive administrative and operational support to senior executives.

This pivotal role ensures the effective management of executive time and priorities, while enabling the seamless coordination of external engagements and facilitating efficient collaboration across the organisation.

We are looking for a proactive and diligent EA with demonstrative experience in providing seamless coordination with colleagues across multiple global locations, fostering effective communication and teamwork.

This role demands a high degree of professionalism, adaptability, and cultural sensitivity to navigate the complexities of an international organisation.

• Diary Management
• Manage a complex, global diary across multiple time zones with a proactive and highly organised approach.
• Ensure rigorous planning, prioritisation, and alignment of commitments.
• Optimise scheduling to maximise efficiency and strategic impact.
• Anticipate scheduling conflicts and resolve them proactively.
• Travel and Logistics
• Coordinate complex and frequently changing domestic and international travel arrangements.
• Book transport and accommodation in line with preferences and organisational travel policies.
• Arrange visas and required travel documentation.
• Manage flight check-ins and monitor travel disruptions.
• Meeting Coordination
• Organise both virtual and in-person meetings.
• Prepare and verify dial-in details and technical arrangements.
• Book meeting rooms and coordinate venues, including restaurant reservations where required.
• Liaise with internal IT helpdesk when necessary.
• Stakeholder Engagement
• Build and maintain strong relationships with internal stakeholders, including senior management, board members, and support staff.
• Liaise professionally with external stakeholders at all levels, including government officials, regulators, and international organisations.
• Additional Support
• Provide administrative support using Salesforce/ CRM.
• Manage Outlook mailbox, correspondence, calls, meetings, and logistics.
• Coordinate activities with external organisations and institutions as required.

Skills, Experience & Qualifications

• Extensive experience supporting a senior executive (Executive Committee level or higher) in an international environment.

Proven ability to manage highly complex diaries, travel, and meeting logistics across multiple time zones.

• Strong experience working across global teams, demonstrating cultural awareness and sensitivity.
• Exceptional organisational, planning, and administrative skills with strong attention to detail.
• Highly reliable, proactive, and able to follow through consistently.
• Strong interpersonal and communication skills, with the ability to collaborate effectively across geographies and seniority levels.
• High level of integrity, discretion, and professionalism in handling confidential and sensitive information.
• Strong problem-solving skills and ability to remain calm under pressure.
• Advanced proficiency in Microsoft Office (particularly Outlook) and CRM systems (e. g., Salesforce).

Salary will be dependent upon experience.

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