Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide high-level support to the VP of Technology and manage complex schedules.
- Company: Join a global information provider with a dynamic London office.
- Benefits: Hybrid work model, competitive pay, and opportunities for professional growth.
- Why this job: Be part of a vibrant community while supporting senior leaders in a fast-paced environment.
- Qualifications: Experience in executive support, strong organisational skills, and tech-savvy.
- Other info: Embrace diversity and inclusion in a collaborative workplace culture.
The predicted salary is between 30000 - 42000 £ per year.
6 months
ASAP Start
HYBRID - 2 days City Office/ 3 WFH
My client, a global Information provider, are looking for an Executive Assistant to join their dynamic and thriving London head office.
Your Responsibilities include but are not limited to:
- EA Duties - Provide high-level executive support to the VP of Technology
- Proactively manage complex calendars, email and communications, anticipating priorities and upcoming deadlines
- Coordinate domestic and international travel, including visas, accommodation, logistics and pre-planning with internal and external parties
- Support interview coordination when required (remote and onsite)
- Manage expenses, invoices, purchase orders and cost code allocation for the department
- Establish and maintain files and records in line with data handling and confidentiality requirements
Office/Community Support:
- Supporting the community by working closely with the Head of House, office facilities teams and other Executive Assistants
- Ensuring internal communications for the London office are clear, engaging and kept up to date across relevant channels
- Posting regular updates and key information on office Teams channels, Slack, and intranet pages
- Organising and coordinating monthly social events, office activities, and community initiatives in collaboration with stakeholders
- Ensuring spend on events remains within allocated budget; ordering supplies for London Wall Community events as required
- Acting as a connector across the London office, fostering a welcoming and inclusive community culture
- Working closely with facilities to support day-to-day community needs and office experiences
- Support head of house in handling queries and complaints
- Taking ownership of community-related administration and coordination, working closely with other community enablers to collaborate, connect and share best practices
Onboarding/Administration Support:
- Provide administrative and operational support for the onboarding programme
- Manage onboarding logistics including session setup, calendar invites, attendee coordination, and communications
- Support the identification of eligible new starters and ensure timely, clear communication with both participants and hiring managers
- Coordinate tooling and setup, including Microsoft Teams meetings, supporting materials, access, and permissions
- Support post-programme activities such as follow-up communications, content archiving, and feedback coordination
You will bring:
- Demonstrable experience supporting senior leaders in a complex, fast-paced and international environment
- Strong organisational skills with exceptional attention to detail
- Proven ability to manage multiple priorities independently and make sound judgement calls
- Excellent written and verbal communication skills, with confidence engaging a wide range of stakeholders
- A proactive, flexible, and solutions-oriented mindset, comfortable working in environments with ambiguity and evolving priorities
- Strong time-management and problem-solving skills
- Technology-savvy, with excellent knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and a willingness to learn new communication tools and systems
- High level of professionalism, discretion, and personal integrity
- A collaborative team player who enjoys working with people and building positive, trusted relationships
Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs.
At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programmes. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all.
Love Success is proud to serve as an Employment Agency for this vacancy.
Temporary Executive Assistant employer: Love Success plc
Contact Detail:
Love Success plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temporary Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to their community initiatives. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to engage with various stakeholders. Role-play common interview questions with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Temporary Executive Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in supporting senior leaders and managing complex tasks, as this will show us you understand what we're looking for.
Show Off Your Organisational Skills: We love candidates who can juggle multiple priorities! In your application, give examples of how you've managed busy schedules or coordinated events. This will help us see your strong organisational skills in action.
Communicate Clearly: Since excellent written communication is key for this role, ensure your application is clear and concise. Use proper grammar and structure to demonstrate your communication skills right from the start!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the process!
How to prepare for a job interview at Love Success plc
✨Know Your Executive
Before the interview, do some research on the VP of Technology you'll be supporting. Understand their role, recent projects, and any public statements they've made. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Master the Calendar Game
Since managing complex calendars is a key part of the role, be prepared to discuss your experience with scheduling and prioritising. Bring examples of how you've successfully managed multiple priorities in the past, and be ready to demonstrate your organisational skills.
✨Show Off Your Communication Skills
As an Executive Assistant, clear communication is crucial. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few examples of how you've effectively communicated with various stakeholders in previous roles.
✨Be Ready for Problem-Solving Scenarios
Expect questions that assess your problem-solving abilities. Think of situations where you've had to think on your feet or adapt to changing circumstances. Highlight your proactive mindset and how you approach challenges with a solutions-oriented attitude.