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- Tasks: Provide high-level admin support to the General Secretary and manage communications.
- Company: Join Love Success, a leading recruitment agency in London.
- Benefits: Earn £25 per hour plus holiday pay with all equipment provided.
- Why this job: Gain valuable experience in a fast-paced union environment while enhancing your skills.
- Qualifications: Strong communication skills and attention to detail are essential.
- Other info: Opportunity for professional development and teamwork in a diverse workplace.
The predicted salary is between 20 - 30 £ per hour.
This temporary position provides high-level administrative and organisational support to the General Secretary and the Executive Officer to the General Secretary. The role requires excellent communication skills, strong attention to detail, and the ability to manage a varied workload in a fast-paced union environment.
Key Responsibilities
- Communication & Correspondence
- Handle incoming and outgoing mail, emails, and telephone calls.
- Manage enquiries, queries, and complaints, ensuring they are directed to the appropriate staff or department.
- Draft and respond to correspondence on behalf of the department.
- Proofread documents to ensure accuracy and clarity.
- Diary & Meeting Management
- Maintain and update the appointments diary.
- Arrange meetings with staff, members, and external contacts.
- Book meeting rooms and organise required facilities.
- Make travel and accommodation arrangements as needed.
- Meeting & Committee Support
- Prepare documentation for meetings, committees, conferences, and seminars.
- Collate and distribute agendas and papers.
- Respond to enquiries relating to meetings and events.
- Record attendance and take minutes, capturing decisions and actions.
- Distribute agreed minutes and follow up on outcomes as directed.
- Administrative & Data Management
- Set up and maintain filing systems, both electronic and paper-based.
- Create spreadsheets and handle data for reporting and information purposes.
- Maintain and update departmental contact databases.
- Keep accurate attendance records for the departmental team.
- Assist with surveys, data collection, and formatting results.
- Support information gathering and checking for departmental projects.
- Finance & Procurement
- Maintain departmental expense records in line with financial policies.
- Place orders and process invoices within delegated authority and financial procedures.
- Teamwork & Professional Development
- Work collaboratively with colleagues across the department.
- Promote equality, diversity, and inclusive practice in all aspects of work.
- Identify personal training needs and report them to the Head of Department.
- Undertake any other reasonable duties as required.
Temporary Personal Assistant to the General Secretary in London employer: Love Success plc
Contact Detail:
Love Success plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temporary Personal Assistant to the General Secretary in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on an opportunity.
✨Tip Number 2
Prepare for interviews by researching the organisation and the General Secretary's work. Tailor your responses to show how your skills can directly support their needs. We want you to shine!
✨Tip Number 3
Practice your communication skills! Since this role involves handling correspondence and managing enquiries, being articulate and confident in your speech will set you apart from the competition.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re here to help you every step of the way in landing that perfect job.
We think you need these skills to ace Temporary Personal Assistant to the General Secretary in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Personal Assistant role. Highlight your relevant experience in administrative support, communication skills, and attention to detail. We want to see how you fit into our fast-paced environment!
Showcase Your Skills: Don’t just list your skills; demonstrate them! Use specific examples from your past roles that showcase your ability to manage diaries, handle correspondence, and support meetings. This will help us see how you can contribute to our team.
Proofread, Proofread, Proofread!: Before hitting send, double-check your application for any typos or errors. A polished application reflects your attention to detail, which is crucial for this role. We appreciate candidates who take the time to ensure their work is error-free!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy and straightforward!
How to prepare for a job interview at Love Success plc
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the General Secretary. Familiarise yourself with the key tasks like managing correspondence, diary management, and meeting support. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since excellent communication is crucial for this role, prepare examples of how you've effectively handled enquiries or managed correspondence in the past. Be ready to discuss how you would approach drafting emails or responding to queries, as this will highlight your suitability for the fast-paced environment.
✨Demonstrate Attention to Detail
Attention to detail is key for a Personal Assistant. Bring along examples of documents you've proofread or data you've managed accurately. During the interview, mention specific instances where your attention to detail made a difference, such as catching errors or improving processes.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to manage a varied workload. Think about potential challenges you might face in this role and how you would handle them. Practising these scenarios can help you feel more confident and articulate during the interview.
