At a Glance
- Tasks: Support senior executives with calendar management, meetings, and travel arrangements.
- Company: Dynamic international investment firm with a professional culture.
- Benefits: Competitive salary, bonus, hybrid work, and exposure to senior leadership.
- Other info: Opportunity for occasional international travel and excellent career growth.
- Why this job: Join a fast-paced environment and make an impact at the executive level.
- Qualifications: Experience supporting senior executives and strong organisational skills required.
The predicted salary is between 65000 - 70000 € per year.
An international investment firm is seeking a highly organised and proactive Executive Assistant to support senior stakeholders in the secretariat team. This role will involve managing complex calendars, coordinating Board and Committee meetings, supporting investor relations activities and roadshows, arranging travel, preparing presentations and meeting materials, and acting as a key liaison between senior stakeholders, shareholders, and Non‑Executive Directors.
The successful candidate will have previous solid experience supporting senior executives within a fast‑paced corporate environment, strong organisational and communication skills, and the ability to handle confidential information with discretion. Experience with Board administration and investor relations support is advantageous. The ideal candidate will have worked for a listed company and have a good understanding of a PLC.
Key Responsibilities- Provide day‑to‑day administrative and operational support to the Secretariat and Investor Relations teams.
- Manage complex calendars, meetings, appointments, and international travel arrangements.
- Act as a liaison between internal teams, shareholders, investors, Board members, and external stakeholders.
- Maintain and update investor relations databases, contact records, and meeting notes.
- Coordinate Board and Committee meetings, including agenda preparation, collation of papers, and timely distribution of materials.
- Manage the upload and organisation of Board documentation through Boardvantage.
- Support Board meetings, shareholder meetings, and related governance activities.
- Coordinate investor roadshows and assist with logistics and scheduling.
- Work closely with Executive Assistants and wider support teams on Board and investor‑related arrangements.
- Serve as a key point of contact for Non‑Executive Directors, including travel coordination and expense management.
This is an excellent opportunity to join a professional and dynamic international business with exposure to senior leadership and governance activities. Occasional international travel will be required for Board meetings. Salary is dependent on experience.
Executive Assistant - Board level in London employer: Love Success plc
Join a prestigious international investment firm located in the vibrant West End, where you will thrive in a dynamic and professional environment. As an Executive Assistant to C-suite executives, you will benefit from a hybrid working arrangement, competitive salary, and opportunities for personal and professional growth while engaging with senior leadership and governance activities. The company fosters a culture of collaboration and excellence, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Board level in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Understand their values and how they operate, especially in investor relations. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to liaise with various stakeholders. Role-play common scenarios with a friend or mentor to boost your confidence and ensure you can handle any situation that comes your way.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Executive Assistant - Board level in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex calendars and supporting senior executives, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience with Board administration and investor relations, and don’t forget to show your enthusiasm for working with us at StudySmarter.
Showcase Your Organisational Skills:In your application, give examples of how you've successfully managed multiple tasks and priorities in a fast-paced environment. We love candidates who can demonstrate their organisational prowess, especially when it comes to coordinating meetings and travel arrangements.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy to do!
How to prepare for a job interview at Love Success plc
✨Know Your Stakeholders
Before the interview, research the company’s senior executives and Board members. Understanding their roles and backgrounds will help you tailor your responses and show that you're proactive and well-prepared.
✨Master the Calendar Game
Since managing complex calendars is a key part of the role, be ready to discuss your experience with scheduling and prioritising. Prepare examples of how you've successfully managed competing priorities in the past.
✨Showcase Your Communication Skills
As an Executive Assistant, communication is crucial. Be prepared to demonstrate your ability to liaise effectively with various stakeholders. Consider sharing specific instances where your communication skills made a difference in a project or situation.
✨Be Ready for Confidentiality Questions
Given the sensitive nature of the role, expect questions about handling confidential information. Have examples ready that illustrate your discretion and professionalism when dealing with sensitive matters.
