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- Tasks: Provide high-level administrative support to senior executives in a global organisation.
- Company: Join a leading public interest organisation with a focus on collaboration and impact.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Immediate start available; thrive in a fast-paced, international setting.
- Why this job: Be the backbone of executive operations and make a real difference in a dynamic environment.
- Qualifications: Experience supporting senior executives and managing complex schedules across time zones.
The predicted salary is between 55000 - 55000 £ per year.
Hybrid Working (2-3 days in Canary Wharf offices, 09:00 - 17:00). 18 Month Fixed-term contract. Immediate start (candidates will need to be available immediately or within 1 week).
Our client, a global public interest organisation, is seeking an Executive Assistant to provide high-level, proactive, and comprehensive administrative and operational support to senior executives. This pivotal role ensures the effective management of executive time and priorities, while enabling the seamless coordination of external engagements and facilitating efficient collaboration across the organisation.
We are looking for a proactive and diligent EA with demonstrative experience in providing seamless coordination with colleagues across multiple global locations, fostering effective communication and teamwork. This role demands a high degree of professionalism, adaptability, and cultural sensitivity to navigate the complexities of an international organisation.
- Diary Management: Manage a complex, global diary across multiple time zones with a proactive and highly organised approach. Ensure rigorous planning, prioritisation, and alignment of commitments. Optimise scheduling to maximise efficiency and strategic impact. Anticipate scheduling conflicts and resolve them proactively.
- Travel and Logistics: Coordinate complex and frequently changing domestic and international travel arrangements. Book transport and accommodation in line with preferences and organisational travel policies. Arrange visas and required travel documentation. Manage flight check-ins and monitor travel disruptions.
- Meeting Coordination: Organise both virtual and in-person meetings. Prepare and verify dial-in details and technical arrangements. Book meeting rooms and coordinate venues, including restaurant reservations where required. Liaise with internal IT helpdesk when necessary.
- Stakeholder Engagement: Build and maintain strong relationships with internal stakeholders, including senior management, board members, and support staff. Liaise professionally with external stakeholders at all levels, including government officials, regulators, and international organisations.
- Additional Support: Provide administrative support using Salesforce/CRM. Manage Outlook mailbox, correspondence, calls, meetings, and logistics. Coordinate activities with external organisations and institutions as required.
Skills, Experience & Qualifications:
- Extensive experience supporting a senior executive (Executive Committee level or higher) in an international environment.
- Proven ability to manage highly complex diaries, travel, and meeting logistics across multiple time zones.
- Strong experience working across global teams, demonstrating cultural awareness and sensitivity.
- Exceptional organisational, planning, and administrative skills with strong attention to detail.
- Highly reliable, proactive, and able to follow through consistently.
- Strong interpersonal and communication skills, with the ability to collaborate effectively across geographies and seniority levels.
- High level of integrity, discretion, and professionalism in handling confidential and sensitive information.
- Strong problem-solving skills and ability to remain calm under pressure.
- Advanced proficiency in Microsoft Office (particularly Outlook) and CRM systems (e.g., Salesforce).
Salary will be dependent upon experience.
EA to Executive Director to £55,000 in London employer: Love Success plc
Contact Detail:
Love Success plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to Executive Director to £55,000 in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an EA role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your experience aligns with their needs, especially in managing complex diaries and international travel.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to engage with various stakeholders. Mock interviews with friends can help you articulate your experiences and demonstrate your interpersonal skills.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of great roles, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace EA to Executive Director to £55,000 in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Executive Assistant. Highlight your experience in managing complex diaries and travel arrangements, as well as your ability to work across global teams. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and cultural sensitivity. Remember, we love a proactive approach!
Showcase Your Tech Skills: Since this role involves using tools like Microsoft Office and CRM systems, make sure to mention your proficiency in these areas. If you've got experience with Salesforce, shout about it! We need someone who can hit the ground running.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Love Success plc
✨Master the Diary Management
Showcase your ability to manage complex diaries by preparing examples of how you've successfully navigated scheduling conflicts in the past. Be ready to discuss specific tools or methods you use to keep everything organised, especially when dealing with multiple time zones.
✨Demonstrate Travel Coordination Skills
Prepare to talk about your experience with travel logistics. Share instances where you’ve coordinated complex travel arrangements, highlighting your attention to detail and ability to adapt to last-minute changes. Mention any software or systems you’ve used to streamline this process.
✨Engage with Stakeholders
Think of examples that illustrate your ability to build relationships with various stakeholders. Be prepared to discuss how you’ve effectively communicated with senior management and external partners, showcasing your cultural sensitivity and professionalism.
✨Showcase Your Organisational Skills
Bring along examples of your organisational prowess, whether it’s through managing a busy inbox or coordinating meetings. Highlight your proficiency in Microsoft Office and CRM systems, and be ready to explain how these skills have helped you maintain efficiency in previous roles.