Facilities Coordinator

£35000-39000 + excellent benefits and bonus

City based

Our client is a global consultancy firm with state of the art offices in the City.

Due to expansion, they are recruiting for a facilities coordinator with staff management experience to lead a small team of two others in ensuring that the facilties team runs smoothly whilst acting as a key liaison across the business for all things office related.

Duties will include:

Acting as the Key holder with responsibilities for accessing the offices in an emergency out of hours and following the Business Continuity processes.

• Forming a Member of the Office Incident Response Team.
• Managing 'Facilities Helpdesk' mailbox; ensuring all emails are acknowledged and queries resolved
• Assisting with office moves and set ups when required.

• Managing the Facilities documents and filing system.
• Working with the UK Facilities Team to complete duties and projects as required, particularly during holidays/sickness.
• Software champion for office workplace systems.

• Liaising with the IT Team on tasks and projects.

The Facilities coordinator will build strong relationships with suppliers:

• Contractor inductions, Managing the work schedules for contractors including PPM's and ensuring jobs are booked. Keeping a track on their status, highlighting any issues and close out.
• Logging reactive calls with suppliers as required, including lifts, fire panels, intruder alarms, access systems. Following up calls to ensure they are closed out and actions resolve.
• Complete site inductions, review of RAMS and issuing of work permits.
• Occasional working outside of standard hours to oversee contractors on site.

The ideal Facilities coordinator will have:

• Experience in health & safety compliance (e. office meter readings, energy usage, etc.).
• Some experience in budgeting (invoicing, POs, etc.)
• Excellent supervisory and line management experience. (essential)
• Advanced to Intermediate IT skills, especially in the use of Microsoft Office products

My client will also prefer candidates with one of the following qualifications:

• COSHH Management.
• IOSH or NEBOSH H&S Qualification.
• Knowledge of ISO's 14001 and 45001.

Salary is dependent on experience

Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs.

At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all.

Love Success is proud to serve as an Employment Agency for this vacancy.