At a Glance
- Tasks: Support senior executives with calendar management, meeting coordination, and travel arrangements.
- Company: Join a dynamic international investments firm in the heart of the West End.
- Benefits: Competitive salary, bonus, hybrid working, and opportunities for professional growth.
- Other info: Opportunity for occasional international travel and collaboration with diverse teams.
- Why this job: Gain exposure to C-suite operations and make an impact in a fast-paced environment.
- Qualifications: Experience supporting senior executives and strong organisational skills required.
The predicted salary is between 65000 - 70000 € per year.
An international investments firm is seeking a highly organised and proactive Executive Assistant to support the senior stakeholders in the secretariat team.
This role will involve managing complex calendars, coordinating Board and Committee meetings, supporting investor relations activities and roadshows, arranging travel, preparing presentations and meeting materials, and acting as a key liaison between senior stakeholders, shareholders, and Non-Executive Directors.
The successful candidate will have previous solid experience supporting senior executives within a fast-paced corporate environment, strong organisational and communication skills, and the ability to handle confidential information with discretion. Experience with Board administration and investor relations support is advantageous. The ideal candidate will have worked for a listed company and a good understanding of a PLC.
Key Responsibilities
- Provide day-to-day administrative and operational support to the Secretariat and Investor Relations teams.
- Manage complex calendars, meetings, appointments, and international travel arrangements.
- Act as a liaison between internal teams, shareholders, investors, Board members, and external stakeholders.
- Maintain and update investor relations databases, contact records, and meeting notes.
- Coordinate Board and Committee meetings, including agenda preparation, collation of papers, and timely distribution of materials.
- Manage the upload and organisation of Board documentation through Boardvantage.
- Support Board meetings, shareholder meetings, and related governance activities.
- Coordinate investor roadshows and assist with logistics and scheduling.
- Work closely with Executive Assistants and wider support teams on Board and investor-related arrangements.
- Serve as a key point of contact for Non-Executive Directors, including travel coordination and expense management.
This is an excellent opportunity to join a professional and dynamic international business with exposure to senior leadership and governance activities. Occasional international travel will be required for Board meetings.
Salary is dependent on experience.
Due to the level of interest we expect, if you have not been contacted within 48 hours of your application, please assume that you have not been successful.
Executive Assistant - Board level employer: Love Success plc
Join an esteemed international investments firm located in the vibrant West End, where you will thrive in a dynamic and professional environment. With a strong emphasis on employee growth, this role offers exposure to senior leadership and governance activities, alongside a competitive salary and benefits package. The hybrid working model ensures flexibility, while the company's commitment to diversity and inclusion fosters a supportive culture that values every individual.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Board level
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at the firm. A personal introduction can make all the difference in getting your foot in the door.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Understand their values and how they align with yours. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Executive Assistant - Board level
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience with managing complex calendars and supporting senior executives, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience in investor relations and Board administration, and don’t forget to show a bit of your personality. We love seeing genuine enthusiasm!
Showcase Your Organisational Skills:In your application, be sure to highlight your organisational skills. Give examples of how you've successfully managed multiple tasks or projects simultaneously. This role requires someone who can juggle a lot, so let us know how you handle the pressure!
Apply Through Our Website:We encourage you to apply through our website for the best chance of being noticed. It’s super easy and ensures your application goes directly to us. Plus, we love seeing candidates who take that extra step to connect with us directly!
How to prepare for a job interview at Love Success plc
✨Know Your Stakeholders
Before the interview, research the company and its key stakeholders. Understand their roles and how they interact with the Executive Assistant. This will help you tailor your responses and show that you're proactive and well-prepared.
✨Master the Calendar Game
Since managing complex calendars is a big part of the role, be ready to discuss your experience with scheduling and prioritising. Bring examples of how you've successfully managed multiple schedules in the past, especially under tight deadlines.
✨Showcase Your Communication Skills
As a liaison between various parties, strong communication is crucial. Prepare to demonstrate your ability to convey information clearly and effectively. You might even want to share a specific instance where your communication skills made a significant impact.
✨Be Ready for Confidentiality Questions
Given the sensitive nature of the role, expect questions about handling confidential information. Have examples ready that illustrate your discretion and professionalism when dealing with sensitive matters in previous positions.
