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- Tasks: Support the CEO and COO with admin tasks, scheduling, and office management.
- Company: Join a friendly boutique client services firm in the vibrant West End.
- Benefits: Enjoy a hybrid work schedule with every other Monday at home and a sociable team environment.
- Why this job: Be a key player in a dynamic SME, enhancing your skills while making a real impact.
- Qualifications: Experience supporting senior executives in a client-driven business is essential.
- Other info: Salary up to £60,000 based on experience; perfect for proactive multitaskers!
The predicted salary is between 43200 - 72000 £ per year.
Fully office based role (Every other Monday work at home)
Hours: 08-17 / 09-18
Our client, a boutique client services firm with a friendly and sociable team based at their West End office, is looking for an established Executive Assistant and Office Manager to support the CEO and COO, whilst taking ownership of key administrative functions across the business. This is a pivotal role in ensuring smooth office operations, while directly assisting the Executives to manage their time, projects and business relationships effectively.
The ideal candidate will have solid experience of supporting senior Executives, ideally in a SME client driven business environment, and can demonstrate broad experience across a wide range of duties within their previous roles such as office management, marketing and event management. This role would suit someone who thrives working in an SME and who is proactive, organised, competent in multitasking and brings a strong work ethic.
Responsibilities:
- Provide high level administrative support to the COO and CEO, managing complex calendars, scheduling multi-party meetings etc.
- Prepare detailed itineraries for international and domestic travel including flights, accommodation and transportation.
- Draft, proofread and edit reports, presentations and correspondence for internal/external stakeholders.
- Liaison with key clients, stakeholders, and business partners representing the CEO and COO in a professional and approachable manner.
- Establish, implement and refine office procedures, processes and workflows for optimum efficiency.
- Manage inventory and office supplies ensuring the office is stocked with necessary materials and equipment.
- Liaise with building management and external vendors for facilities management.
- Take ownership of organising and coordinating company events, offsites and team building activities.
- Reconciliation of expenses for Executives.
- CRM updating and management.
We will be shortlisting candidates based on recent and relevant transferable experience. Salary will be based on experience.
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Executive Assistant and Office Manager to £60,000 employer: Love Success plc
Contact Detail:
Love Success plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant and Office Manager to £60,000
✨Tip Number 1
Make sure to highlight your experience in supporting senior executives, especially in a client-driven environment. Use specific examples of how you've managed complex calendars and organized multi-party meetings to showcase your skills.
✨Tip Number 2
Demonstrate your proactive nature by discussing instances where you took the initiative to improve office procedures or workflows. This will show that you can contribute to the efficiency of the team.
✨Tip Number 3
Since this role involves liaising with key clients and stakeholders, prepare to discuss your communication skills. Share examples of how you've represented executives professionally and built strong relationships.
✨Tip Number 4
Familiarize yourself with the company culture and values of the boutique client services firm. Being able to align your work ethic and approach with their friendly and sociable team will make you a more attractive candidate.
We think you need these skills to ace Executive Assistant and Office Manager to £60,000
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in supporting senior executives, office management, and any relevant skills that align with the responsibilities mentioned in the job description. Use specific examples to demonstrate your multitasking abilities and proactive approach.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your familiarity with SME environments and how your previous experiences have prepared you for this position. Be sure to address how you can contribute to the smooth operations of the office.
Highlight Relevant Skills: In your application, emphasize skills such as calendar management, event coordination, and communication. Provide examples of how you've successfully managed complex schedules or organized events in the past, as these are key aspects of the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Love Success plc
✨Showcase Your Executive Support Experience
Be prepared to discuss your previous roles where you supported senior executives. Highlight specific examples of how you managed complex calendars, scheduled meetings, and handled travel arrangements.
✨Demonstrate Your Organizational Skills
Since this role requires strong organizational abilities, come ready to share how you've established and refined office procedures in past positions. Discuss any tools or methods you used to enhance efficiency.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in real-life scenarios. Think about challenges you've faced in office management or event coordination and how you successfully navigated them.
✨Exude Professionalism and Approachability
As you'll be representing the CEO and COO, it's crucial to convey a professional yet approachable demeanor. Practice your communication style to ensure you can engage effectively with clients and stakeholders.
