At a Glance
- Tasks: Provide high-level support to senior executives and manage complex schedules.
- Company: Global public interest organisation with a focus on collaboration.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Immediate start available; thrive in a fast-paced, global environment.
- Why this job: Join a dynamic team and make a real impact in an international setting.
- Qualifications: Experience supporting senior executives and managing complex logistics.
The predicted salary is between 55000 - 55000 £ per year.
Hybrid Working (2-3 days in Canary Wharf offices (09-17). 18 Month Fixed-term contract. Immediate start (candidates will need to be available immediately or within 1 week).
Our client, a global public interest organisation, is seeking an Executive Assistant to provide high-level, proactive, and comprehensive administrative and operational support to senior executives. This pivotal role ensures the effective management of executive time and priorities, while enabling the seamless coordination of external engagements and facilitating efficient collaboration across the organisation.
We are looking for a proactive and diligent EA with demonstrative experience in providing seamless coordination with colleagues across multiple global locations, fostering effective communication and teamwork. This role demands a high degree of professionalism, adaptability, and cultural sensitivity to navigate the complexities of an international organisation.
- Diary Management: Manage a complex, global diary across multiple time zones with a proactive and highly organised approach. Ensure rigorous planning, prioritisation, and alignment of commitments. Optimise scheduling to maximise efficiency and strategic impact. Anticipate scheduling conflicts and resolve them proactively.
- Travel and Logistics: Coordinate complex and frequently changing domestic and international travel arrangements. Book transport and accommodation in line with preferences and organisational travel policies. Arrange visas and required travel documentation. Manage flight check-ins and monitor travel disruptions.
- Meeting Coordination: Organise both virtual and in-person meetings. Prepare and verify dial-in details and technical arrangements. Book meeting rooms and coordinate venues, including restaurant reservations where required. Liaise with internal IT helpdesk when necessary.
- Stakeholder Engagement: Build and maintain strong relationships with internal stakeholders, including senior management, board members, and support staff. Liaise professionally with external stakeholders at all levels, including government officials, regulators, and international organisations.
- Additional Support: Provide administrative support using Salesforce/CRM. Manage Outlook mailbox, correspondence, calls, meetings, and logistics. Coordinate activities with external organisations and institutions as required.
Skills, Experience & Qualifications:
- Extensive experience supporting a senior executive (Executive Committee level or higher) in an international environment.
- Proven ability to manage highly complex diaries, travel, and meeting logistics across multiple time zones.
- Strong experience working across global teams, demonstrating cultural awareness and sensitivity.
- Exceptional organisational, planning, and administrative skills with strong attention to detail.
- Highly reliable, proactive, and able to follow through consistently.
- Strong interpersonal and communication skills, with the ability to collaborate effectively across geographies and seniority levels.
- High level of integrity, discretion, and professionalism in handling confidential and sensitive information.
- Strong problem-solving skills and ability to remain calm under pressure.
- Advanced proficiency in Microsoft Office (particularly Outlook) and CRM systems (e.g., Salesforce).
Salary will be dependent upon experience.
EA to Executive Director to £55,000 employer: Love Success plc
Join a global public interest organisation that values proactive support and effective collaboration in a dynamic hybrid working environment. With a strong emphasis on employee growth, you will have the opportunity to work alongside senior executives in a culturally diverse setting, enhancing your skills while contributing to meaningful projects. Enjoy the benefits of flexible working arrangements in the vibrant Canary Wharf area, where professional development and teamwork are at the heart of our work culture.
StudySmarter Expert Advice🤫
We think this is how you could land EA to Executive Director to £55,000
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an EA role, and who knows? They might just have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Understand their values and how they operate globally. This will help you tailor your responses and show that you're not just another candidate, but someone who truly gets what they're about.
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do mock interviews with you. Focus on articulating your experience in managing complex diaries and travel logistics, as well as your ability to engage with stakeholders at all levels. Confidence is key!
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and get noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace EA to Executive Director to £55,000
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the EA role. Highlight your experience in managing complex diaries and travel arrangements, as well as any previous work with senior executives. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your proactive approach and how you’ve successfully navigated international environments before. Let us know why you’re excited about joining our team!
Showcase Your Organisational Skills:In your application, give examples of how you've managed multiple tasks and priorities effectively. We love candidates who can demonstrate their exceptional organisational skills, especially when it comes to diary management and meeting coordination.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our global team at StudySmarter!
How to prepare for a job interview at Love Success plc
✨Master the Diary Management Game
Showcase your ability to manage complex diaries by preparing examples of how you've successfully navigated scheduling conflicts in the past. Be ready to discuss specific tools or methods you use to keep everything organised, especially when dealing with multiple time zones.
✨Travel Coordination Know-How
Prepare to talk about your experience with travel logistics. Share stories about how you've handled last-minute changes or challenges, and highlight your familiarity with booking systems and travel policies. This will demonstrate your proactive approach and attention to detail.
✨Engage Stakeholders Like a Pro
Think of instances where you've built strong relationships with senior executives or external stakeholders. Be ready to discuss how you foster effective communication and teamwork, especially in an international context. This will show your cultural sensitivity and interpersonal skills.
✨Show Off Your Tech Savvy
Brush up on your knowledge of Microsoft Office and CRM systems like Salesforce. Be prepared to discuss how you've used these tools to enhance your administrative support. Mention any specific features or functions that have helped you streamline processes in previous roles.
