Permanent Office Manager / Executive Assistant (Part-time)
City of London | £50,000 pro-rata (£40,000) | Permanent | 4 days per week
An exciting opportunity has arisen for a highly organised and proactive Office Manager / Executive Assistant to join a small, professional financial services business based in the City, close to St Paul's.
This is a varied, hands-on role supporting a team of approximately 20 people, offering a broad mix of office management, executive support and business administration.
Working four days per week, with three days in the office and one from home, this would suit someone who enjoys taking ownership, thrives in a busy environment and takes real pride in ensuring everything runs smoothly behind the scenes.
The Role
This is a genuinely varied position with responsibilities spanning several areas of the business. You will be a central point of contact for the team, providing essential support to senior colleagues while overseeing the smooth day-to-day running of the office.
Key Responsibilities
- Executive Support: Diary management, coordinating meetings, arranging travel, organising events and preparing documents.
- Office Management: Overseeing facilities, office supplies, meeting rooms, visitors and supplier relationships.
- Finance Administration: Processing invoices, managing expenses and handling client recharges.
- Compliance: Maintaining records, coordinating quarterly adviser reviews and assisting with regulatory reporting.
- HR Administration: Supporting onboarding and offboarding, recruitment administration and performance review processes.
- IT Coordination: Liaising with IT providers and coordinating day-to-day technical support.
- Marketing & CRM: Assisting with website updates, newsletters, LinkedIn activity and maintaining the company contact database.
About You
We are looking for someone who is dependable, positive and naturally proactive, with the confidence to take responsibility and see things through.
You will ideally have:
- Previous experience in an Office Manager, Executive Assistant or broad administrative role.
- Excellent organisational skills and exceptional attention to detail.The ability to manage competing priorities and use your initiative.Strong Microsoft Office skills, particularly Outlook.Excellent communication skills and a confident, professional manner.A helpful, flexible attitude and a willingness to get involved across all areas of the business.
Permanent Office manager/ Personal Assistant - Investments in City of London employer: Love Success plc
At Love Success plc, we pride ourselves on fostering a dynamic and supportive work culture that empowers our employees to thrive. Located in vibrant West London, we offer a hybrid working model that promotes work-life balance, alongside opportunities for professional growth and development within a close-knit team. Join us to be part of an entrepreneurial journey where your contributions are valued and recognised.
