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- Tasks: Support the Executive Director and team with reception and admin tasks.
- Company: Join a mission-driven charity focused on global peace programmes.
- Benefits: Enjoy a competitive salary and the chance to work in a values-led environment.
- Why this job: Make a real impact while developing your skills in a supportive culture.
- Qualifications: Previous office support or administration experience is essential.
- Other info: This is a 6-month fixed-term contract, perfect for immediate starters.
The predicted salary is between 24000 - 30000 £ per year.
Business Assistant / Receptionist (6-Month Fixed-Term Contract)
Location:
Victoria
Availability:
Candidates must be available to start within 1 week
About the Role:
We are currently recruiting on behalf of our client, a mission-driven charity dedicated to global peace programmes, for a Business Assistant / Receptionist to provide high-quality administrative and front-of-house support. This is a 6-month fixed-term contract ideal for someone immediately available and looking to contribute to a values-led organisation.
This dual-function role involves supporting the Executive Director and wider team, combining reception duties with a broad range of administrative tasks. The ideal candidate will be personable, discreet, highly organised, and capable of managing multiple priorities with professionalism.
We are looking for someone who shares the organisation\’s core values of kindness, compassion, and humility, and who has previous experience in office support or administration.
Key Responsibilities:
- Act as first point of contact for staff, visitors, and suppliers – welcoming and directing guests as needed.
- Manage the visitor sign-in/out process and ensure prompt notifications of guest arrivals or changes.
- Handle incoming calls efficiently and professionally, directing queries or taking accurate messages.
- Manage the Reception mailbox and meeting room calendar.
- Process all incoming and outgoing mail; arrange couriers and taxis as required.
- Provide diary management and administrative support to the Executive Director.
- Process expenses and set up Zoom meetings, including managing recordings and transcripts.
- Monitor and maintain stationery and office supply levels; manage larger ad hoc orders when necessary.
- Oversee the organisation\’s bookshop: process online and in-person orders, handle payments.
- Support health, safety, and fire procedures, including maintaining logs, scheduling training, and tracking compliance.
- Act as liaison with the external IT service desk regarding staff IT needs or issues.
Additional Information:
Salary will be dependent upon experience.
Love Success is acting as an Employment Business in relation to this vacancy.
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Business Assistant / Receptionist to £30,000 ( 6 month FTC ) employer: Love Success plc
Contact Detail:
Love Success plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Assistant / Receptionist to £30,000 ( 6 month FTC )
✨Tip Number 1
Familiarise yourself with the charity's mission and values. Since this role is within a mission-driven organisation, demonstrating your understanding of their goals during any conversations can set you apart from other candidates.
✨Tip Number 2
Prepare to showcase your organisational skills. Given the dual nature of the role, think of specific examples where you've successfully managed multiple tasks or priorities in a previous job, as this will highlight your suitability for the position.
✨Tip Number 3
Practice your communication skills. As the first point of contact, being personable and professional is key. Consider role-playing scenarios with a friend to refine how you would handle various visitor interactions or phone calls.
✨Tip Number 4
Research common administrative tools and software that may be used in the role, such as Zoom for meetings or specific office management systems. Being knowledgeable about these tools can give you an edge and show your readiness to hit the ground running.
We think you need these skills to ace Business Assistant / Receptionist to £30,000 ( 6 month FTC )
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office support or administration. Emphasise skills such as organisation, communication, and multitasking, which are crucial for the Business Assistant / Receptionist role.
Craft a Compelling Cover Letter: Write a cover letter that reflects your understanding of the charity's mission and values. Share specific examples of how your previous experiences align with their core values of kindness, compassion, and humility.
Highlight Relevant Skills: In your application, focus on skills mentioned in the job description, such as managing multiple priorities, handling calls professionally, and providing administrative support. Use bullet points for clarity.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application demonstrates professionalism and attention to detail, which is essential for this role.
How to prepare for a job interview at Love Success plc
✨Show Your People Skills
As a Business Assistant / Receptionist, you'll be the first point of contact for visitors and staff. Make sure to highlight your interpersonal skills during the interview. Share examples of how you've effectively communicated with diverse groups and handled challenging situations with kindness and professionalism.
✨Demonstrate Organisational Skills
This role requires managing multiple tasks simultaneously. Prepare to discuss your organisational strategies and tools you use to stay on top of your responsibilities. You might want to mention specific software or methods that help you keep everything in order.
✨Align with Their Values
The charity is looking for someone who embodies their core values of kindness, compassion, and humility. Research the organisation's mission and be ready to explain how your personal values align with theirs. This will show your genuine interest in contributing to their cause.
✨Prepare for Practical Scenarios
Expect to face practical questions or scenarios during the interview. They may ask how you would handle a busy reception area or manage conflicting priorities. Think through potential situations beforehand and prepare your responses to demonstrate your problem-solving abilities.