Executive Secretary

Job Summary: The Executive Secretary provides high-level administrative support to the Chief Executive Officer (CEO), ensuring the smooth and efficient operation of the executive’s day-to-day activities. The role requires a proactive, highly organized, and confidential professional who can handle a wide range of tasks, manage complex schedules, and assist in various business functions., * Calendar Management:

• Coordinate and manage the CEO’s schedule, including appointments, meetings, and travel arrangements.

• Prioritize and resolve scheduling conflicts, ensuring the CEO’s time is used efficiently.

• Communication:

• Act as the primary point of contact between the CEO and internal/external stakeholders.

• Draft, proofread, and manage correspondence and communication on behalf of the CEO.

• Handle phone calls, emails, and other communications with discretion and professionalism.

• Meeting Coordination:

• Organize and schedule meetings, including preparing agendas, arranging logistics, and taking minutes.

• Follow up on action items and ensure deadlines are met.

• Travel Arrangements:

• Plan and coordinate travel itineraries, including booking flights, accommodations, and transportation.

• Prepare travel documents and ensure all arrangements align with the CEO’s preferences and schedule.

• Administrative Support:

• Manage and maintain confidential files and documents.

• Prepare reports, presentations, and other documents as needed.

• Conduct research and compile information for meetings and decision-making.

• Project Assistance:

• Assist in the management and execution of special projects and initiatives.

• Track progress and report on project status to ensure timely completion.

• Expense Management:

• Process and reconcile expense reports and invoices.

• Track and manage the CEO’s budget for travel, entertainment, and other expenses.

• Personal Support:

• Provide personal assistance as required, which may include managing personal appointments, household tasks, or other personal errands.

• Education: Bachelor’s degree in Business Administration, Management, or a related field preferred.

• Skills:

• Exceptional organizational and time-management skills.

• Preferred English Speaking

• Preferred Female

• Strong communication and interpersonal abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

• Ability to handle sensitive information with confidentiality.

• High level of attention to detail and accuracy.

• Fast-paced office environment with occasional need for extended hours or availability outside of standard business hours.

Louzan Group

32 Lever Street, Manchester M1 1DE

Full-time, 32 Lever Street, Manchester M1 1DE