At a Glance
- Tasks: Collaborate with teams across the UK, Ireland, and South Africa on maintenance projects.
- Company: Join a vibrant, multicultural retail environment with a focus on teamwork.
- Benefits: Gain hands-on experience, develop skills, and enjoy a dynamic work atmosphere.
- Other info: Opportunity for career growth and to work with diverse teams.
- Why this job: Make a real impact while learning about facilities management in a global context.
- Qualifications: Previous admin experience, strong communication, and Excel skills required.
The predicted salary is between 20000 - 25000 £ per year.
About The Job
As an F&M Intern, you will closely collaborate with our retail teams throughout the UK, Ireland and South Africa, alongside Head Office teams and Contractors through maintenance management, minor works projects and relationship building. Your financial responsibilities include creating purchase orders, tracking budgets, and preparing financial reports to support forecasting. Additionally, you will handle administrative tasks such as updating compliance trackers.
Job Responsibilities
- F&M Coordination: Assist with the coordination between Stores, Security providers and Contractors for works across our stores and Head Office. Book security schedules in advance of pre-planned maintenance and minor works. Follow through on Minor works and Maintenance Projects. Meticulously review consumable invoices/expenditure for a variety of services. Support the F&M Manager in obtaining & reviewing quotes. Demonstrate a proactive approach, liaising with Store Management to prevent and rectify issues impacting trade. Build relationships with external contractors and Store Manager community to enable smooth communication. Regularly conduct site visits & FM walk throughs with Operations Managers/Store Managers. Support with conducting & reviewing KPI audits with service providers. Assist with procurement and contract management.
- Finance / Budget Support: Frequent creation of purchase orders for the UK, Ireland & South Africa region. Review of workflow processes, ensuring good receipts are completed in line with monthly deadlines, liaising directly with the Service Providers and Finance team for monthly invoicing and workflow queries. Managing the department cost plan and purchase order tracking, updating accordingly in line with Paris reporting procedures. Under the direction of the FM Manager, prepare a monthly budget report in preparation for the monthly meetings to review budget vs actual. Support the FM Manager with financial forecasting, attending and contributing to monthly finance meetings with FM Manager and Finance.
- General Administration: Manage the power automate flows for the store QR code system for PPM, Reactive and Specialist requests. Supporting with registering all monthly, quarterly and annual maintenance visits “required actions” on store trackers, regularly keeping the required documents up to date. Ensuring compliance trackers/files are fully updated and uploaded to the share drive. Support stores with maintaining clean and updated compliance and FM document folders on site. Record energy consumption data throughout the year and supporting with a yearly audit of consumption per store and Head Office. Supporting with monthly, quarterly and annual reporting, ensuring full compliance. Ensure department folders and store O&M’s are kept up to date. Vendor creation set up and audit.
Profile
- Previous administration experience within an FM environment.
- Excellent communication skills both written & verbal.
- Strong Excel skills.
- Microsoft power automate - preferable.
- Agility – there will be times when you will need to be on call out of hours.
- Ability to prioritise a varying workload and to work off own initiative.
- Strong organisational skills and ability to deliver to tight deadlines.
- A team player who enjoys working in a vibrant and multicultural environment.
- Strong interpersonal skills with the ability to establish professional working relationships.
Reference LVM32792
FACILITIES & MAINTENANCE INTERN in London employer: LOUIS VUITTON
As a Facilities & Maintenance Intern, you will thrive in a dynamic and multicultural environment that values collaboration and proactive problem-solving. Our company offers robust employee growth opportunities, comprehensive training, and a supportive work culture that encourages innovation and relationship building across our retail teams in the UK, Ireland, and South Africa. With a focus on financial management and compliance, you will gain invaluable experience while contributing to meaningful projects that enhance our operational efficiency.
StudySmarter Expert Advice🤫
We think this is how you could land FACILITIES & MAINTENANCE INTERN in London
✨Tip Number 1
Network like a pro! Reach out to people in the facilities and maintenance field, especially those who work at companies you're interested in. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Get your hands dirty! If you can, volunteer or take on small projects related to facilities management. This not only boosts your experience but also shows potential employers your commitment and passion for the field.
✨Tip Number 3
Prepare for interviews by researching common questions in the facilities and maintenance sector. Practice your answers, focusing on how your skills align with the job description. Confidence is key!
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications directly from candidates who are eager to join us. Plus, it gives you a better chance to stand out in the crowd.
We think you need these skills to ace FACILITIES & MAINTENANCE INTERN in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the F&M Intern role. Highlight any previous administration experience in facilities management and showcase your strong Excel skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're excited about the role and how your background aligns with our needs. Don’t forget to mention your ability to build relationships, as that's key for this position.
Show Off Your Communication Skills:Since excellent communication is crucial for this role, make sure your application is clear and well-structured. We love seeing candidates who can express themselves effectively, both in writing and verbally. It sets a great tone for what we can expect from you!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re serious about joining our vibrant team at StudySmarter!
How to prepare for a job interview at LOUIS VUITTON
✨Know Your Stuff
Before the interview, make sure you understand the role of a Facilities & Maintenance Intern. Familiarise yourself with the responsibilities listed in the job description, especially around maintenance management and financial tasks. This will help you answer questions confidently and show that you're genuinely interested.
✨Show Off Your Communication Skills
Since this role involves liaising with various teams and contractors, be prepared to demonstrate your communication skills. Think of examples from your past experiences where you successfully built relationships or resolved issues. This will highlight your ability to work in a vibrant and multicultural environment.
✨Excel at Excel
Strong Excel skills are a must for this position. Brush up on your Excel knowledge, especially functions related to budgeting and reporting. If you can, prepare a few examples of how you've used Excel in previous roles to manage data or track budgets, as this will impress the interviewers.
✨Be Proactive and Organised
The job requires a proactive approach and strong organisational skills. During the interview, share instances where you took the initiative to solve a problem or improve a process. Also, mention how you prioritise tasks and manage deadlines, as this will show that you can handle the varying workload expected in this role.
