At a Glance
- Tasks: Collaborate with teams across the UK, Ireland, and South Africa on maintenance projects.
- Company: Join a vibrant, multicultural retail environment with a focus on teamwork.
- Benefits: Gain hands-on experience, develop skills, and enjoy a dynamic work atmosphere.
- Other info: Opportunity for career growth and to work with diverse teams.
- Why this job: Make a real impact while learning about facilities management in a global setting.
- Qualifications: Previous admin experience, strong communication, and Excel skills required.
The predicted salary is between 20000 - 25000 £ per year.
About The Job: As an F&M Intern, you will closely collaborate with our retail teams throughout the UK, Ireland, and South Africa, alongside Head Office teams and Contractors through maintenance management, minor works projects, and relationship building. Your financial responsibilities include creating purchase orders, tracking budgets, and preparing financial reports to support forecasting. Additionally, you will handle administrative tasks such as updating compliance trackers.
Job Responsibilities
- F&M Coordination: Assist with the coordination between Stores, Security providers, and Contractors for works across our stores and Head Office. Book security schedules in advance of pre-planned maintenance and minor works. Follow through on Minor works and Maintenance Projects. Meticulously review consumable invoices/expenditure for a variety of services. Support the F&M Manager in obtaining & reviewing quotes. Demonstrate a proactive approach, liaising with Store Management to prevent and rectify issues impacting trade. Build relationships with external contractors and the Store Manager community to enable smooth communication. Regularly conduct site visits & FM walkthroughs with Operations Managers/Store Managers. Support with conducting & reviewing KPI audits with service providers. Assist with procurement and contract management.
- Finance / Budget Support: Frequent creation of purchase orders for the UK, Ireland & South Africa region. Review workflow processes, ensuring good receipts are completed in line with monthly deadlines, liaising directly with the Service Providers and Finance team for monthly invoicing and workflow queries. Manage the department cost plan and purchase order tracking, updating accordingly in line with Paris reporting procedures. Under the direction of the FM Manager, prepare a monthly budget report in preparation for the monthly meetings to review budget vs actual. Support the FM Manager with financial forecasting, attending and contributing to monthly finance meetings with the FM Manager and Finance.
- General Administration: Manage the power automate flows for the store QR code system for PPM, Reactive, and Specialist requests. Support with registering all monthly, quarterly, and annual maintenance visits “required actions” on store trackers, regularly keeping the required documents up to date. Ensure compliance trackers/files are fully updated and uploaded to the share drive. Support stores with maintaining clean and updated compliance and FM document folders on site. Record energy consumption data throughout the year and support with a yearly audit of consumption per store and Head Office. Support with monthly, quarterly, and annual reporting, ensuring full compliance. Ensure department folders and store O&M’s are kept up to date. Vendor creation set up and audit.
Profile: Previous administration experience within an FM environment. Excellent communication skills both written & verbal. Strong Excel skills. Microsoft Power Automate - preferable. Agility – there will be times when you will need to be on call out of hours. Ability to prioritise a varying workload and to work off own initiative. Strong organisational skills and ability to deliver to tight deadlines. A team player who enjoys working in a vibrant and multicultural environment. Strong interpersonal skills with the ability to establish professional working relationships.
FACILITIES & MAINTENANCE INTERN employer: LOUIS VUITTON
As a Facilities & Maintenance Intern, you will thrive in a dynamic and multicultural environment that values collaboration and innovation. Our company offers robust employee growth opportunities, comprehensive training, and a supportive work culture that encourages proactive problem-solving and relationship building. With a focus on sustainability and compliance, you will play a vital role in maintaining our retail spaces across the UK, Ireland, and South Africa, all while enjoying the benefits of a diverse team and a commitment to excellence.
StudySmarter Expert Advice🤫
We think this is how you could land FACILITIES & MAINTENANCE INTERN
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the facilities and maintenance field. They can give you insider tips on the company culture and even refer you for the role, which can really boost your chances.
✨Tip Number 2
Prepare for interviews by researching common questions related to facilities management. Think about how your previous experience aligns with the responsibilities listed in the job description, and be ready to share specific examples.
✨Tip Number 3
Show off your Excel skills! If you get the chance, bring along a sample of your work or create a quick spreadsheet that demonstrates your ability to track budgets or manage data effectively. It’ll make you stand out!
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way in showing your enthusiasm for the role and keeping you fresh in their minds. Plus, it’s a great opportunity to reiterate why you’re the perfect fit!
We think you need these skills to ace FACILITIES & MAINTENANCE INTERN
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities & Maintenance Intern role. Highlight any relevant experience in administration or facilities management, and don’t forget to showcase your Excel skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with our needs. Be sure to mention your ability to build relationships and work in a multicultural environment, as these are key for us.
Show Off Your Communication Skills:Since excellent communication is crucial for this position, make sure your application reflects that. Use clear and concise language, and double-check for any typos or grammatical errors. We appreciate attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at LOUIS VUITTON
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Facilities & Maintenance Intern position. Familiarise yourself with the key tasks like budget tracking, compliance management, and liaising with contractors. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since this role involves a lot of collaboration with various teams, be prepared to demonstrate your excellent communication skills. Think of examples where you've successfully communicated with different stakeholders or resolved conflicts. This will highlight your ability to build relationships, which is crucial for this position.
✨Be Ready with Financial Insights
Given the financial responsibilities of the role, brush up on your Excel skills and be ready to discuss how you've managed budgets or created reports in the past. You might even want to prepare a few questions about their current financial processes to show your proactive approach and interest in improving efficiency.
✨Demonstrate Your Organisational Skills
The job requires strong organisational skills, so come prepared with examples of how you've managed multiple tasks or projects simultaneously. Discuss any tools or methods you use to stay organised, especially if they relate to facilities management or administrative tasks. This will reassure them that you can handle the workload effectively.
