At a Glance
- Tasks: Collaborate with retail teams and manage financial responsibilities while supporting maintenance projects.
- Company: Join a vibrant, multicultural company with a focus on teamwork and innovation.
- Benefits: Gain valuable experience, develop skills, and enjoy a dynamic work environment.
- Other info: Opportunity for career growth and hands-on experience in a fast-paced setting.
- Why this job: Make an impact in facilities management while building relationships across diverse teams.
- Qualifications: Strong communication, Excel skills, and previous administration experience preferred.
The predicted salary is between 20000 - 25000 £ per year.
As F&M Intern you will closely collaborate with our retail teams throughout the UK, Ireland and South Africa, alongside Head Office teams and contractors through maintenance management, minor works projects and relationship building. Your financial responsibilities include creating purchase orders, tracking budgets, and preparing financial reports to support forecasting. Additionally, you will handle administrative tasks such as updating compliance trackers.
F&M Coordination
- Assist with coordination between Stores, Security providers and Contractors for works across our stores and Head Office.
- Book security schedules in advance of pre-planned maintenance, and minor works.
- Follow through on Minor works and Maintenance Projects.
- Meticulously review consumable invoices/expenditure for a variety of services.
- Support the F&M Manager in obtaining & reviewing quotes.
- Demonstrate a proactive approach, liaising with Store Management to prevent and rectify issues impacting trade.
- Build relationships with external contractors and Store Manager community to enable smooth communication.
- Regularly conduct site visits & FM walk throughs with Operations Managers/Store Managers.
- Support with conducting & reviewing KPI audits with service providers.
- Assist with procurement and contract management.
Finance/Budget Support
- Frequent creation of purchase orders for the UK, Ireland & South Africa region.
- Review of workflow processes, ensuring good receipts are completed in line with monthly deadlines, liaising directly with the Service Providers and Finance team for monthly invoicing and workflow queries.
- Managing the department cost plan and purchase order tracking, updating accordingly in line with Paris reporting procedures.
- Under the direction of the FM Manager, prepare a monthly budget report in preparation for the monthly meetings to review budget vs actual.
- Support the FM Manager with financial forecasting, attending and contributing to monthly finance meetings with FM Manager and Finance.
General Administration
- Manage the power automate flows for the store QR code system for PPM, Reactive and Specialist requests.
- Supporting with registering all monthly, quarterly and annual maintenance visits 'required actions' on store trackers, regularly keeping the required documents up to date.
- Ensuring that compliance trackers/files are fully updated and upload to the share drive.
- Support stores with maintaining clean and updated compliance and FM document folders on site.
- Record energy consumption data throughout the year and support with a yearly audit of consumption per store and Head Office.
- Supporting with monthly, quarterly and annual reporting, ensuring full compliance.
- Ensure department folders and store O&M's are kept up to date.
- Vendor creation set up and audit.
Qualifications
- Excellent communication skills both written & verbal.
- Strong Excel skills.
- Microsoft Power Automate – preferable.
- Agility – there will be times when you will need to be on call out of hours.
- Ability to prioritise a varying workload and to work off own initiative.
- Strong organisational skills and ability to deliver to tight deadlines.
- A team player who enjoys working in a vibrant and multicultural environment.
- Strong interpersonal skills with the ability to establish professional working relationships.
- Previous administration experience within an FM environment.
F&M Intern in City of Westminster employer: LOUIS VUITTON
As an F&M Intern, you will thrive in a dynamic and multicultural environment that fosters collaboration across our retail teams in the UK, Ireland, and South Africa. Our company prioritises employee growth through hands-on experience in financial management and project coordination, while offering a supportive work culture that values proactive communication and relationship building. With opportunities for professional development and a commitment to maintaining high standards of compliance and efficiency, we are dedicated to making your internship both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land F&M Intern in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those working in facilities management. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show us you’re genuinely interested in the role and how you can contribute to the team. Tailor your answers to reflect the job description!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you on their radar and shows your enthusiasm for the position.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re keen on joining our team and makes the process smoother for everyone.
We think you need these skills to ace F&M Intern in City of Westminster
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the F&M Intern role. Highlight any relevant admin experience, financial responsibilities, and your ability to work in a team. We want to see how you can contribute to our vibrant environment!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're excited about the F&M Intern position and how your background aligns with our needs. Don’t forget to mention your communication skills and any experience with Excel or Power Automate.
Show Off Your Organisational Skills:In your application, give examples of how you've managed multiple tasks or projects. We love candidates who can juggle priorities and meet deadlines, so share any experiences that demonstrate your organisational prowess!
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to showcase your application in the best light. Plus, we love seeing applications come through our own channels!
How to prepare for a job interview at LOUIS VUITTON
✨Know Your Numbers
Since the role involves financial responsibilities, brush up on your Excel skills and be ready to discuss how you've managed budgets or created reports in the past. Bring examples of your work that demonstrate your ability to track expenses and prepare financial documents.
✨Showcase Your Communication Skills
This position requires excellent communication, so practice articulating your thoughts clearly. Think of instances where you successfully collaborated with teams or resolved issues through effective communication. Be prepared to share these stories during the interview.
✨Demonstrate Proactivity
The job calls for a proactive approach, so think of examples where you took the initiative to solve problems or improve processes. Highlight any experiences where you liaised with different teams or contractors to ensure smooth operations.
✨Familiarise Yourself with Compliance
Understanding compliance is key in this role. Research what compliance trackers are and how they function within facilities management. Be ready to discuss how you would keep documentation updated and ensure compliance in your previous roles.
