At a Glance
- Tasks: Keep our Bristol office running smoothly and support the team with various tasks.
- Company: Join a close-knit contemporary art gallery with a passion for quality and service.
- Benefits: Flexible hours, competitive salary, and a supportive work environment.
- Other info: Opportunity for growth as the business expands.
- Why this job: Be the backbone of a creative team and make a real impact in the art world.
- Qualifications: Experience as an Office Manager and strong organisational skills are essential.
The predicted salary is between 28000 - 32000 € per year.
12 month fixed term contract
Location: Bristol office-based
Hours: 15 hours per week, with flexible, mutually agreed hours
Salary: £28,000–£32,000 FTE, pro-rated to days worked, depending on experience
Contract type: Contractor – Part-time
About Lougher Contemporary
Lougher Contemporary is an online contemporary art gallery based in Bristol. We work with some of the most recognised names in contemporary art, offering collectors carefully curated works with a focus on quality, knowledge, and service. We are a small, close-knit team, where everyone's contribution is visible and valued. We move quickly, care about what we do, and take pride in the experience we create for our clients and for each other.
The role
The Office Manager is the operational backbone of Lougher Contemporary. This is a varied, hands‐on role: you will keep the business running smoothly day to day, giving everyone else the space to focus on what they do best. This suits someone who takes ownership, uses their initiative, and is comfortable working independently in a small business environment. We are looking for someone who anticipates what is needed and acts accordingly. As the business grows, there may be scope for responsibilities to expand.
What you'll be doing
- Running the office: You will keep our Bristol office running smoothly, managing suppliers, planning ahead for a growing team, and making sure the practical infrastructure of the business is always in good shape.
- Supporting the team: From the MD's diary to team-wide logistics and performance tracking, you will be the co‐ordination engine that keeps everyone moving in the right direction, making sure that information reaches the right people at the right time.
- People, HR, and team experience: You will take care of the people side of the business: from HR administration and onboarding, to celebrating team milestones and helping maintain the kind of environment people want to work in.
- Compliance and administration: You will keep us on the right side of our health and safety obligations and support the team with finance and recruitment tasks that keep the business running properly.
What we're looking for
We have listed essential and desirable experience below, but we are aware that the right person may not tick every box. If you have the core experience and the right approach, we encourage you to apply.
Essential
- Proven experience as an Office Manager in a small to mid‐sized business, with the ability to manage a varied workload autonomously.
- Demonstrable experience managing business systems, tools, and software – taking ownership of the operational infrastructure rather than simply using it.
- Excellent written and verbal communication, able to represent the business professionally in correspondence with external parties.
- Strong organisational skills with meticulous attention to detail.
- Proficient in the Microsoft Office suite; comfortable with cloud‐based tools and able to pick up new systems quickly.
Desirable
- Experience working in a creative, luxury, or art‐related environment.
- Familiarity with HR administration tools, like absence management systems.
- Experience supporting health and safety compliance in a small business setting.
- Some exposure to finance administration and payment processes.
- Familiarity with SharePoint or similar intranet or document management tools.
- Experience providing executive or senior administrative support to a director, founder, or equivalent.
Personal qualities
- Approachable – this person will be a point of contact for the whole team and needs to be someone people feel comfortable going to.
- Calm and composed under pressure, with the ability to prioritise effectively when demands conflict.
- Adaptable – Lougher moves quickly and this role will evolve with it.
- Trustworthy and reliable, with a high level of discretion and sound judgement, particularly when handling sensitive and confidential business information.
- A proactive, solutions‐oriented approach – able to identify what needs doing and act without being directed.
Office Manager in West Bromwich employer: Lougher
Lougher Contemporary is an exceptional employer, offering a supportive and dynamic work environment in the heart of Bristol. As a small, close-knit team, we value each member's contributions and provide opportunities for personal and professional growth, all while maintaining a flexible work schedule that promotes a healthy work-life balance. Join us to be part of a creative atmosphere where your initiative and ownership are not only welcomed but celebrated.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in West Bromwich
✨Tip Number 1
Network like a pro! Reach out to your connections in the art world or local business scene. You never know who might have a lead on the perfect Office Manager role or can put in a good word for you.
✨Tip Number 2
Show off your personality! When you get that interview, let your passion for the arts and your organisational skills shine through. We want to see how you can fit into our close-knit team at Lougher Contemporary.
✨Tip Number 3
Be proactive! If you notice something about our operations that could be improved, mention it during your interview. It shows initiative and that you’re already thinking about how to make our office run smoothly.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the time to engage with us directly.
We think you need these skills to ace Office Manager in West Bromwich
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A bit of flair can make your application stand out in a sea of formal submissions.
Tailor Your Application:Make sure to tailor your application specifically for the Office Manager role at Lougher Contemporary. Highlight your relevant experience and skills that align with what we’re looking for, especially in managing varied workloads and supporting a small team.
Be Clear and Concise:We appreciate clarity! Keep your application clear and to the point. Use bullet points where necessary to make it easy for us to read through your experience and skills quickly.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Lougher
✨Know the Company Inside Out
Before your interview, take some time to research Lougher Contemporary. Understand their mission, values, and the kind of art they showcase. This will not only help you answer questions more effectively but also show that you're genuinely interested in the role and the company.
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to demonstrate strong organisational skills. Prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise and keep everything running smoothly, especially in a small team environment.
✨Communicate Clearly and Confidently
Since excellent communication is key for this role, practice articulating your thoughts clearly. During the interview, make sure to listen actively and respond thoughtfully. This will reflect your ability to represent the business professionally and ensure information flows smoothly within the team.
✨Be Proactive and Solutions-Oriented
Lougher Contemporary values a proactive approach. Think of instances where you've identified problems and taken the initiative to solve them without being prompted. Share these examples during your interview to highlight your ability to anticipate needs and act accordingly.
