Placements, Exchanges & Governance Administrator, Loughborough in Shepshed

Application Closing Date: Thursday, 24 September 2026

0.5 FTE (18.5 hours per week*) fixed term contract until 31 August 2027.

What we are looking for:

The Programme Quality and Teaching Partnerships (PQTP) Team is seeking an enthusiastic team player to provide administrative support for international exchange programmes and work placements. The successful candidate will communicate effectively and will enjoy liaising with students, School and Professional Service colleagues, plus partner organisations.

In addition to maintaining accurate records and facilitating Turing Scheme payments to students, the post-holder will undertake a variety of duties to support the work of the PQTP Team, including committee-related administration. The postholder will also provide administrative and operational support for student registration, exams and graduation ceremonies. This will involve working under the direction of the Student Records & Operations Team for all or part of the working week at key times of the year.

Applicants will possess GCSE grade C/4 or above (or equivalent) in both Maths and English, together with A Level (or equivalent) education. You should have previous experience of working as part of a team in an administrative role with a student or customer service focus and be able to quickly get to grips with University policies and procedures. Excellent time management skills and the ability to plan and prioritise a varied workload are required. Good IT skills, numeracy and the ability to work with accuracy and attention to detail are also essential.

Candidates should demonstrate how they meet the person specification within the application form itself; CVs will not be considered as part of the shortlisting process.

For an informal discussion about the role, please contact Claire Thorpe, Placements, Exchanges & Governance Manager.

*Working pattern to be agreed upon appointment (minimum of 3 working days per week). Hybrid working may be available, but the postholder will be expected to spend the majority of their working week on campus. Occasional working outside of normal hours, with notice, e.g. to support open days, exams and welcome events, will be required.

Application Process:

For further support with your application, please refer to our application guidance, which includes some top tips to help you when completing your application. We are happy to consider any reasonable adjustments that candidates may need during the recruitment process. If there are additional adjustments you would like to request, please contact Claire Thorpe.

Interview date: Friday 9 October 2026

Our Benefits:

• Time off: generous holiday allowance, including 14 university closure days and bank holidays, with the option to buy extra through our holiday purchase scheme.
• Where you work: access to a range of fantastic facilities with plenty of green space across our 523-acre East Midlands campus, plus an exciting community at our London campus on the Queen Elizabeth Olympic Park.
• Financial wellbeing: competitive pay, two excellent pension schemes, and everyday savings opportunities.
• Support for you and those close to you: through our range of life event leave policies as well as access to an on-site nursery at our East Midlands campus, flexible and hybrid working options.
• Health and wellbeing: discounted gym memberships and access to world-class sporting facilities, including physiotherapy, plus healthcare offers such as eyesight testing and wellbeing support.
• Travel and sustainability: access to our electric vehicle and cycle-to-work schemes, as well as a variety of travel offers to support sustainable commuting.

Discover more about the full range of rewards and benefits at Loughborough University.